Secretarial Position

Connecticut REAP • Milford, CT

71d

About The Position

Part-Time Administrative Assistant needed for Pupil Personnel Services. This is a part-time 12-month position in the secretarial bargaining unit. Salary and benefits are per contract. Interested applicants must apply online at www.milforded.org in order to be considered for the position. No phone calls please. Work Schedule: Part-time (5 hours a day Monday through Friday), 12-month position.

Requirements

• High school diploma or equivalent required; additional coursework in office administration preferred.
• Prior administrative or clerical experience, preferably in a school or municipal setting.
• Strong organizational skills and attention to detail.
• Proficiency with Google.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced office environment.
• TB Test requirement.
• Background check required.

Responsibilities

• Prepare and submit annual Cost Reports.
• Monitor and relay Performance Reports on a monthly basis.
• Process checks and invoices from the State as required.
• Download Remittance Advices (RAs) from the State website monthly.
• Coordinate Random Moment Time Study (RMTS) set-up with UMASS annually and provide ongoing monitoring as needed.
• Maintain and update user accounts in Relay as required.
• Maintain and track parental consents on a monthly and as-needed basis.
• Greet visitors in the PPS Office and provide professional customer service.
• Answer telephones and take messages for office staff.
• Retrieve and distribute incoming mail; prepare and deliver outgoing mail to the mailroom.
• Assist with opening and distributing incoming packages.
• Assist with ordering and maintaining office supplies.
• Maintain the file room, including ongoing filing, pulling/boxing student files at year-end.
• Respond to all student record requests in compliance with SSA, FERPA, and district procedures.
• Maintain out-of-district (OOD) student attendance files and grids.
• Maintain suspension letters file and grid.
• Serve as the initial contact for preschool referrals; send, record, and set up intake forms and folders.
• Assist coworkers with projects and other office tasks as needed at the discretion of the Director of Pupil Personnel Services.

What This Job Offers

• Job Type: Part-time
• Industry: Administration of Human Resource Programs
• Education Level: High school or GED