Secondary Clinical Scheduler - Part Time

LCS•Novi, MI

8d•$19 - $20

About The Position

The secondary scheduler is responsible for accurately maintaining care staff schedules to meet the needs of the community when primary scheduler is unavailable. The secondary scheduler must be an excellent communicator and have the ability to multi-task in our fast paced and active community. Required Experience: Must have previous caregiver and medication pass experience. Must also have the flexibility to occasionally cover unfilled shifts as needed.

Requirements

Must have experience scheduling staff in a senior living or healthcare setting
Dependable -- more reliable than spontaneous
Must be able to participate in on-call rotation with clinical team
Excellent problem-solving and analytical skills
People-oriented -- enjoys working with staff and managers to assure the scheduling needs of the community
Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
At least one year of scheduling/staffing experience in a healthcare setting mandatory
Must be willing to work as a medication aide/caregiver when needed
Must be comfortable with Microsoft office products (Word, Excel)
Excellent computer skills a must, able to work with scheduling software
Must have previous caregiver and medication pass experience.

Responsibilities

Coordinates and schedules clinical staff.
Ensures adequate staffing coverage for assisted living and memory care neighborhoods, manages call-outs, and maintains shift coverage to meet the mandatory requirements of the facility staffing ratios.
Reviews time off requests submitted by staff,and communicates with staff in a timely manner regarding accommodations.
Posts employees’ schedules at least 30 days in advance of the scheduled period, at minimum by the 15th of each month.
Communicates employee status changes to Human Resources as needed.
Assists nurse management with administrative and clerical tasks.
Tracks attendance for staff; informs management of employees who have excessive tardiness or absences.
Updates timecards with applicable corrections and proper coding and ensures timecard exception forms are completed in compliance.
Approves bi-weekly timecard process for payroll.
May be required to fill in for open Caregiver and/or Medication Aide shifts (if properly credentialed).
Walk every floor/unit in the morning and at shift change in the afternoon to verify coverage is accurate as per the schedule.
Notify DOHS and HR as needed of any no call/no shows via email including last day work.
Enter calls off, PTO, or UTO in scheduling software
Update staffing changes in real time using scheduling software to depict staffing needs accurately.
Provide support to Caregivers and Medication Aides as needed.
Assist with medication administration as directed by clinical leadership
Ensure schedule accuracy, printing daily, and posting in designated areas.
Monitor employees’ badges and uniforms. Notify manager of staff not compliant with uniform requirements.
Remain on-call for staffing needs.
Maintains consistent and clear communication between staff members and leadership.
Contact caregivers to fill shifts, implement shift changes and communicate assignment changes to team members.
Maintain accurate schedule in scheduling software/program.
Timely response of scheduling phone while on-call.
Assist with setting up training schedules for new employees.
Must be accessible to staff.

Benefits

Medical, Dental, and Vision Insurance
Now Offering DailyPay!
401(k) with company match
Discount on Edward Rose & Sons apartments for FT and PT team members
Employee assistance program
PTO earned from day one
Discounted or Free meals
Unlimited referral bonuses
Employee discounts on home furnishings, car rentals, media and activities
Your personal and professional growth is important to us, so we provide continual professional training and career advancement opportunities.
You will enjoy being part of a great team in a fun, engaging work environment!