Secondary Administrative Assistant

Church on the Move and Lincoln Christian School•Tulsa, OK

7h•Onsite

About The Position

CLASSIFICATION: Non-exempt (eligible for overtime if hours exceed 40 hours/week) REPORTS TO: Secondary Principal DATE CREATED/LAST REVIEWED: February 2026 MUST DO Support the Secondary Administration team by ensuring the Secondary school office functions efficiently and effectively. RESPONSIBILITIES Support the Secondary Administration team by providing support with administrative tasks and meetings. Assist with teacher interviews as needed. Track student aide attendance. Schedule Principal interviews with returning families as needed. Update daily attendance in FACTS/Renweb. Answer phone calls related to LCHS, filtering and directing them to the appropriate area. Sort and distribute mail. Check visitors and students in and out. Collect and distribute any forms required for secondary students. Email report cards for LCHS students each quarter. Input and code secondary credit card expenses. Responsible for check requisitions for tutoring, refunds, etc. Oversee secondary events calendar. Call substitute teachers for last-minute sick teachers and assist with inputting substitute teachers on the secondary calendar. Coordinate substitutes and volunteers for special events or meetings. Help with back-to-school postcards by creating a mail merge. Responsible for printing before and after school care sign-in sheets from enrollment Assist the LCHS nurse with care as needed. Assist with special events as needed.

Requirements

Ability to manage multiple projects in a fast-paced environment
Ensure student safety is the primary focus
Excellent oral and written communication skills
Respond rapidly and appropriately to parents, students, and staff
Ability to maintain confidentiality
Strong organization skills
Good steward of school resources
Working knowledge of Microsoft Office Suite, Google Docs, Sheets, and Forms
Must be able to sit, stand, walk, talk, hear, operate a computer, handheld learning devices, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 lbs.

Responsibilities

Support the Secondary Administration team by providing support with administrative tasks and meetings.
Assist with teacher interviews as needed.
Track student aide attendance.
Schedule Principal interviews with returning families as needed.
Update daily attendance in FACTS/Renweb.
Answer phone calls related to LCHS, filtering and directing them to the appropriate area.
Sort and distribute mail.
Check visitors and students in and out.
Collect and distribute any forms required for secondary students.
Email report cards for LCHS students each quarter.
Input and code secondary credit card expenses.
Responsible for check requisitions for tutoring, refunds, etc.
Oversee secondary events calendar.
Call substitute teachers for last-minute sick teachers and assist with inputting substitute teachers on the secondary calendar.
Coordinate substitutes and volunteers for special events or meetings.
Help with back-to-school postcards by creating a mail merge.
Responsible for printing before and after school care sign-in sheets from enrollment
Assist the LCHS nurse with care as needed.
Assist with special events as needed.