Seasonal Office Assistant

Crook County • Prineville, OR

212d

About The Position

Under the general supervision of the Extension Office Supervisor, this position typically provides general receptionist, secretarial, bookkeeping, and administrative support to the extension office by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, processing paperwork and other matters of similar complexity. The position exercises considerable independence of action in routine administrative matters, which might involve handling proprietary and private information. The incumbent must have a thorough knowledge of confidential record keeping, proper English usage, grammar, spelling, punctuation and basic math skills.

Requirements

• High School Graduate or equivalent.
• Minimum 1 year experience in an office environment with secretarial/administrative responsibilities.
• Minimum 1 year experience working with 4-H, special events, volunteerism, and/or the OSU extension office.
• Able to complete a thorough employment and/or criminal history check.
• Able to successfully pass a pre-employment drug test (not required for all positions).
• Valid Oregon Driver's License.

Responsibilities

• Answer the telephone and in-person questions in a professional and polite manner.
• Perform basic bookkeeping and accounting, including invoicing, receipting, cash-handling, deposits, data entry, and reconciliation.
• Provide administrative support to the extension supervisor, 4-H program director and office assistant.
• Review, respond to, and screen e-mails and phone calls.
• Interact with public officials, external agencies, 4-H leaders, members and/or County staff.
• Assist/setting up for events and camps as assigned by 4-H program manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED