SEASONAL ADMINISTRATIVE ASSISTANT I

City of Worcester, MA•Worcester, MA

51d•$18

About The Position

The City of Worcester is seeking qualified applicants for Seasonal Administrative Assistant I for the Division of Youth Opportunities (DYO) within the Department of Health and Human Services. The Seasonal Administrative Assistant I will provide administrative support for the hiring efforts for the Recreation Worcester seasonal staff and program participants. The position will work with the Department of Youth Opportunities team and assist with the seasonal recruitment, hiring, and onboarding process of seasonal staff, and will work with the Program Coordinator and the Special Projects Manager to complete payroll for seasonal staff and assist in procurement of supplies and equipment. Bilingual applicants are encouraged to apply.

Requirements

Excellent analytical and communication skills
Proficiency with computers and experience working with Microsoft Office Suite
Ability to communicate and work effectively with diverse populations
Ability to build relationships and networking skills with students, colleagues, and community members
Ability to work with youth of diverse backgrounds aged 16-24
Ability to provide and receive constructive feedback
Regular onsite attendance is required
Ability to work in a fast-paced environment and multitask
Ability to lift 25 pounds, or more, regularly
High School Diploma or equivalent
Previous administrative experience in an office setting
Must pass a criminal background check (CORI & SORI)
Excellent communication skills
Proficient with Microsoft Office Suite

Nice To Haves

One (1) year of administrative experience in an office setting
One (1) year of experience working with children and families from diverse cultural, socioeconomic backgrounds and abilities
One (1) year of experience facilitating activities and programming

Responsibilities

Coordinate with Recreation Worcester & Division of Youth Opportunities staff to handle day-to-day requests
Assist in the preparation of data, supplies, and equipment vital to the daily operation of Recreation Worcester program sites
Assist with the coordination of the hiring process by maintaining candidate databases, screen resumes, schedule interviews, and assist with the onboarding process
Maintain and organize registration and contact information of program participants and staff
Assist in the preparation of regularly scheduled reports and payroll
Assist in creating the processes for and conducting data collection and surveys to assess program impact, participant engagement, and overall effectiveness
Travel to various program sites as needed to support program operations, data collection, and staff coordination
Work in both an office setting and outdoor setting at program sites, balancing between administrative tasks and on-site support
Communicate with families regarding program information, participant needs, and general inquiries
Answer phones, provide assistance, and direct calls as needed to support program operations
Order office and summer program supplies
Plan meetings and take detailed notes
Other duties as assigned