Searcher/Testifier (Per Diem)

New York City, NY • Manhattan, NY

112d

About The Position

The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Litigation Services unit handles requests for Agency records and witness appearances in the defense of approximately 3,000 personal injury cases each year. The unit seeks a highly organized and self-motivated candidate with experience working with electronically filed records and researching, identifying, collecting, and producing digital records. The successful candidate will work in a fast-paced paperless office and will be required to follow our Standard Operating Procedures (SOP) in order to produce reliable, consistent and accurate records that will be defensible under oath at depositions and trials. The successful candidate is expected to achieve proficiency, after appropriate training, in performing complete electronic records searches of several databases and web applications. The successful candidate should also possess superior verbal communication skills. The successful candidate may be required to routinely travel to offices and courthouses in all 5 boroughs, approximately 3 times each week, to testify under oath at Examinations Before Trial and at Trials; and administrative tasks which may include but are not limited to scheduling witnesses, assigning searches in SharePoint and/or Law Manager, assisting Deputy Counsel, Senior Counsel, and Chief of Staff with projects as assigned, processing timesheets and invoices, monitoring email inboxes, handling correspondence and assigning correspondence requests in SharePoint, assisting with new hire onboarding and other tasks as needed.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• Education and/or experience equivalent to the above, with the requirement of one year of administrative or supervisory experience.

Nice To Haves

• Excellent verbal, communication and computer skills.

Responsibilities

• Handle requests for Agency records and witness appearances in defense of personal injury cases.
• Work with electronically filed records and produce digital records.
• Follow Standard Operating Procedures (SOP) for record production.
• Perform electronic records searches of databases and web applications.
• Travel to offices and courthouses in all 5 boroughs to testify under oath.
• Schedule witnesses and assign searches in SharePoint and/or Law Manager.
• Assist Deputy Counsel, Senior Counsel, and Chief of Staff with projects.
• Process timesheets and invoices.
• Monitor email inboxes and handle correspondence.
• Assist with new hire onboarding and other administrative tasks.

Benefits

• Eligibility for federal loan forgiveness programs and state repayment assistance programs.
• Diversity and inclusion in the workplace.

What This Job Offers

• Industry: Justice, Public Order, and Safety Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees