SDA Branch Administrator

Odyssey Systems Consulting Group•Colorado Springs, CO

8d•Hybrid

About The Position

Odyssey Systems has an exciting new opportunity providing Advisory and Assistance Services (A&AS) to support the US Space Force mission to defend National Security Interests in Space as a Space Domain Awareness (SDA) Branch Administrator for System Delta 85 (SYD 85). SYD 85 is the U.S. Space Force organization responsible for developing and delivering resilient space capabilities supporting Battle Management, Command, Control, Communication, and Space Intelligence (BMC3I). SYD 85 synchronizes acquisition efforts for critical space system capabilities and works together with Combat Forces Command (CFC) Mission Deltas to improve mission readiness. SYD 85’s missions are foundational to Protecting and Defending US Space Systems that provide space-based Intelligence, Early Warning, Communications and Global Positioning services that sustain our way of life, support our national economy and act as force multipliers in times of conflict. Odyssey Systems is looking for high-performing, passionate people to join our team of dedicated professionals in the BMC3I workforce and make a difference! Odyssey Systems provides support to the Government in five areas: Product Support, Sustainment Engineering & Sustainment Management, Technical Order Management, Technical User Interface, and System Design, Engineering, and Integration. These tasks are executed laterally with USSF SSC/SZG depot and development contractors and with SDA stakeholders. This is a full-time position at 2424 Garden of the Gods Road in Colorado Springs, CO. with an opportunity to telework 1 to 2 days per week at the discretion of the Government. Responsibilities Branch Administrators operate with broad direction, applying a deep knowledge of administrative processes, procedures, tools and protocol to perform a robust range of administrative tasks, such as; maintaining executive schedules and communication, preparing and reviewing correspondence, tracking and reviewing military and civilian awards, evaluations, and personnel actions, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol. As an SDA Branch Administrator, you will perform the full range of administrative support tasks, from basic receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products. The Administrator may be responsible for tracking and validating company or client technical or financial information, establishing and maintaining files, preparing reports, and monitoring deliverables, ensuring quality assurance in all products delivered. The Administrator may serve as liaison regarding administrative issues related to purchasing, personnel, facilities, and operations. The Administrator may manage supply and travel accounts and documentation. The work requires knowledge of administrative principles, policies, and procedures, as well as the application of a variety of automated and non-automated tools, forms, and templates. Administrators must be able to communicate verbally and non-verbally in a clear, concise, and professional manner, exercising the decorum required of a professional work environment.

Requirements

Citizenship: Must be a US citizen
Clearance: DoD Secret clearance, able to obtain a DoD TS/SCI clearance
Education: Bachelor’s degree or higher in a relevant field
Years of Experience: 5 years supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization
Familiarity with standards and experience preparing and routing correspondence in a Space Force, Air Force, or other DoD organization
Proficient in Microsoft Office applications (i.e., Outlook, Word, PowerPoint and Excel)
Interpersonal Skills : Exceptional professionalism and proven experience exercising discretion and confidentiality with sensitive organizational and personal information

Nice To Haves

Clearance: DoD TS/SCI clearance
Education: Master’s degree or higher in a relevant field
Years of Experience: 8 or more experience supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization
Interpersonal Skills: Strong communications skills (phone, email and in-person)
Proven ability to work collaboratively and effectively in fast-paced environment

Responsibilities

Manage the Portfolio Lead’s dynamic calendar and travel schedule, interfacing with senior officers/executives from multiple military commands and intelligence agencies, and facilitating communication between the Division and Portfolio leadership and team
Schedule and prioritize meetings/events to maximize the Portfolio Lead’s time, ensure realistic scheduling, identify meeting participants, subject matter experts (SMEs), and required materials to thoroughly address meeting topics
Develop, organize, and set up meetings to include weekly staff meetings, financial and program reviews, execution reviews, and other meetings as needed
Support the Portfolio Lead and staff to communicate program issues or concerns, and to request and advocate for executive decisions, intervention, and support
Arrange travel plans for the Portfolio lead using the Defense Travel System, to find and book optimal flights, lodging, and transportation to meet mission requirements
Assist with the preparation of travel vouchers in the Defense Travel System following trips, and perform records management and gather/develop all necessary paperwork/documentation
Draft, review, and edit correspondence to ensure compliance with standards, including Tongue and Quill, Directorate, and Division guidance, and templates
Assist in the reviewing and processing of military awards and decorations, evaluations, military correspondence, military and civilian personnel actions, and should have a basic understanding and comfort level in these areas
Help ensure the Portfolio Lead is thoroughly prepared for each scheduled event, including scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing, and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies, and managing functions such as mail, courier service, records management, etc.
Track and manage work tasks/action items using AFSPC’s Task Management System (TMT)
Assist security personnel and visitors with security clearance verification, building access, data transfers, processing visit requests, etc., as required
Other duties as required/requested by the Government and within the scope of the S3 contract