School Secretary, part-time

Mantua Township School District•Sewell, NJ

1d•Onsite

About The Position

We are accepting applications for a part-time Secretary in the main office at our Sewell School. This position is for 5.95 hours per day, 12 months per year. NATURE AND SCOPE OF JOB: Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective school office that assists the Principal or designee and school staff in the performance of responsibilities so that a safe learning environment and effective instruction are provided to ensure that all students meet and exceed the Core Curriculum Content Standards.

Requirements

Have earned a high school diploma or equivalent.
Have a minimum of two years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies.
Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
Be proficient in the use of Microsoft Office or an equivalent computer program.
Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
Demonstrate appropriate telephone etiquette, with proper voice inflection.
Have excellent integrity and demonstrate good moral character and initiative.
Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.

Responsibilities

Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
Perform secretarial and clerical tasks of a varied nature.
Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal.
Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
Type, reproduce and distribute notices to staff, students and parents.
Ensure that all communications from the office meet proper written and oral English standards.
Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information.
Prepare attendance reports, coordinated with payroll data, as required.
Maintain a current school calendar of events and use of facilities.