School Secretary-Dixon Education Center

Staunton City & Schools • Staunton, VA

2d • $20 - $23

About The Position

The School Secretary performs a variety of general office clerical duties and is responsible for work in the registration and transfer of students, and in preparation and maintenance of student records. Performs technical work in coordinating the schools’ student information system including registration, attendance, discipline, grades and time keeping (KRONOS), as assigned.

Requirements

• General knowledge of standard office practices, procedures, equipment and secretarial techniques
• Thorough knowledge of business English, spelling and arithmetic
• Ability to word process accurately and at a reasonable rate of speed
• Ability to make arithmetical calculations
• Ability to meet the public effectively
• Ability to operate a variety of office equipment
• Ability to organize and multi-task
• Skill in the use and manipulation of data and word processing
• Ability to establish and maintain effective working relationships with others
• Ability to follow oral and written instructions
• Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience
• Training in and fluency with and Microsoft Office® software required

Nice To Haves

• Training in and fluency with Student Information Systems (PowerSchool) is preferred

Responsibilities

• Serves as secretary to the administration
• Provides information
• Prepares correspondences and related matters
• Prepares and maintains files and records
• Assists teachers, parents and students
• Maintains and respects confidentiality of student and school personnel information
• Registers new students/withdraws students and processes preschool applications
• Serves as a receptionist, receives and greets persons or groups calling on building administrator(s)
• Answers telephones, provides information, takes and dispatches messages
• Records daily attendance and calls from parents for absent students
• Communicates orally and in writing effectively with school personnel, parents, and the general public
• Maintains records of excessive student absences, tardies and unexcused absences
• Processes general correspondence, memorandum, reports, schedules, manuals, bulletins, agendas, and other materials from rough draft, copy, marginal notes, or verbal instruction
• Answers correspondence as directed by building administrator(s)
• Maintains appointment calendar, schedules appointments, conferences, and meetings
• Maintains records and generates appropriate reports
• Maintains a comprehensive bookkeeping system for the school
• Receives, sorts and processes mail
• Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.
• Supplies routine information to staff members, building administrator(s), and others
• Completes accident and workers’ compensation forms
• Makes announcements on public address system
• Assists with scheduling substitutes and maintaining attendance records as assigned by administrator
• Photocopies and prepares booklets, handouts, and general correspondences for building administration and
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices

Benefits

• Excellent Benefits
• Full Benefits Package

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED