School Secretary

Brown Missionary Baptist Church•Southaven, MS

About The Position

The School Secretary serves as the primary administrative and operational support for Brown Christian Academy, providing high-level clerical, communication, and student information management. This role is essential to the smooth daily functioning of the school. It requires professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced school environment. The ideal candidate will have prior school-based administrative experience, with a working knowledge of Brightwheel or a similar school management system strongly preferred.

Requirements

High School diploma or GED required
Minimum of 2–3 years of administrative or school-based office experience preferred
Strong computer skills, including Microsoft Office and/or Google Workspace
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Professional written and verbal communication skills
Ability to manage confidential information with discretion and integrity
Strong customer-service orientation with families and staff
Ability to prioritize tasks and manage multiple deadlines
Works well independently and as part of a team
Demonstrates integrity, reliability, and alignment with school values
Adheres to policies, procedures, and administrative deadlines
Primarily sedentary office work
May involve standing, walking, and light lifting (up to 10 pounds)
Requires regular use of office equipment (computer, phone, copier)

Nice To Haves

Experience working in a school or educational setting strongly preferred
Experience with Brightwheel or similar school management software is highly preferred

Responsibilities

Provide comprehensive secretarial and clerical support for school operations, programs, and leadership.
Prepare, process, and maintain school correspondence, reports, records, and files with accuracy and confidentiality.
Compose and prepare routine correspondence, notices, forms, and internal communications.
Maintain efficient and organized record-keeping systems (digital and paper).
Schedule meetings, appointments, and events; assist with preparation of agendas and materials as needed.
Compile data and prepare administrative reports as requested by school leadership.
Manage student records, enrollment documentation, attendance records, and related administrative data.
Utilize Brightwheel (or similar platforms) for: o Attendance tracking o Parent communications o Student information updates o Document distribution and acknowledgments
Assist with onboarding families and staff to Brightwheel and other school systems as needed.
Serve as the first point of contact for parents, visitors, and callers—answering phones, greeting visitors, and directing inquiries professionally.
Respond to routine inquiries from parents, staff, vendors, and community partners with courtesy and discretion.
Escalate concerns or issues appropriately to school leadership when needed.
Support school-wide communication efforts in coordination with the Head of School.
Attend staff meetings, administrative meetings, and trainings as required.
Participate in professional development opportunities to enhance job knowledge and skills.
Uphold confidentiality, professionalism, and the mission and values of Brown Christian Academy at all times.
Perform other related duties as assigned in support of school operations.