School Secretary-McSwain Elementary School for 2025-26 School Year

Staunton City & Schools•Staunton, VA

17h•$20 - $23•Onsite

About The Position

McSwain Elementary School is seeking applicants for a School Secretary position for the 2025-26 school year. 220 Day (11-month) Notice beginning in early February 2026. Salary based on the 2025-26 payscale. Hiring Range: $20.00/hour to $23.00/hour DOE/DOQ Excellent Benefits. Opened Until Filled. Full Benefits Package Staunton City Schools is an Equal Opportunity Employer (EOE) and is fully committed to the principles and practices of equal employment. STAUNTON CITY PUBLIC SCHOOLS POSITION DESCRIPTION JOB TITLE: School Secretary LOCATION: All Schools IMMEDIATE SUPERVISOR: Principal PAY SCALE: SPT 210, SPT 220 and SPT 240 FLSA STATUS: Non-Exempt SUMMARY: The School Secretary performs a variety of general office clerical duties and is responsible for work in the registration and transfer of students, and in preparation and maintenance of student records. Performs technical work in coordinating the schools’ student information system including registration, attendance, discipline, grades and time keeping (KRONOS), as assigned.

Requirements

General knowledge of standard office practices, procedures, equipment and secretarial techniques
thorough knowledge of business English, spelling and arithmetic
ability to word process accurately and at a reasonable rate of speed
ability to make arithmetical calculations
ability to meet the public effectively
ability to operate a variety of office equipment
ability to organize and multi-task
skill in the use and manipulation of data and word processing
ability to establish and maintain effective working relationships with others
ability to follow oral and written instructions
Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience
Training in and fluency with and Microsoft Office® software required

Nice To Haves

Training in and fluency with Student Information Systems (PowerSchool) is preferred.

Responsibilities

Serves as secretary to the administration
Provides information
prepares correspondences and related matters
prepares and maintains files and records
assists teachers, parents and students
Maintains and respects confidentiality of student and school personnel information
Registers new students/withdraws students
Serves as a receptionist, receives and greets persons or groups calling on building administrator(s)
answers telephones, provides information, takes and dispatches messages
Records daily attendance and calls from parents for absent students
Communicates orally and in writing effectively with school personnel, parents, and the general public
Maintains records of excessive student absences, tardies and unexcused absences
Processes general correspondence, memorandum, reports, schedules, manuals, bulletins, agendas, and other materials from rough draft, copy, marginal notes, or verbal instruction
Answers correspondence as directed by building administrator(s)
Maintains appointment calendar, schedules appointments, conferences, and meetings
Maintains records and generates appropriate reports
Receives, sorts and processes mail
Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.
Supplies routine information to staff members, building administrator(s), and others
Completes accident and workers’ compensation forms
Makes announcements on public address system
Assists with scheduling substitutes and maintaining attendance records as assigned by administrator
Photocopies and prepares booklets, handouts, and general correspondences for building administration and
Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices