School Secretary - Independence Charter Academy

Helendale School District • Helendale, CA

382d

About The Position

The position involves providing a variety of secretarial and clerical duties for the principal and school administrative manager. The individual will perform as a receptionist in the school office, handling telephone and face-to-face contacts from the public. Responsibilities include providing information to teachers, students, and the public on school and district policies and procedures, as well as managing confidential materials. The role also includes distributing authorized medication pursuant to doctor's orders and providing minor medical procedures such as bandaging, checking temperatures, monitoring blood sugar, and applying ice packs and splints to students. The individual will notify parents and obtain additional assistance for sick and injured students as needed. The position requires recording, maintaining, and verifying school substitutes' timecards, maintaining official attendance records for each student, and issuing tardy slips for late arrivals. The individual may contact parents to determine reasons for student absences and keep up-to-date files on attendance and enrollment figures. Responsibilities also include handling new enrollments, preparing and disseminating various communication materials, typing and filing documents, and assisting in coordinating events for the activity calendar, including transportation. The individual will collect money, make deposits, issue checks, and maintain related records for Student Body Accounts, assist the principal in monitoring the site budget, research vendors, prepare requisitions for supplies and equipment, submit maintenance requests, and coordinate the scheduling of student services and conferences as directed by the Principal.

Requirements

• Typing certificate at 50 net wpm or better.
• TB Certificate.
• Fingerprint Screening scheduled following the oral interview; clearance established prior to first day of assignment.
• Two years of responsible secretarial and clerical experience.
• Experience in a school setting is highly desirable.
• Additional specialized secretarial or business training is desirable.

Nice To Haves

• Experience in a school setting is highly desirable.
• Additional specialized secretarial or business training is desirable.

Responsibilities

• Perform secretarial and clerical duties for the principal/school administrative manager.
• Act as receptionist in the school office, handling telephone and face-to-face contacts.
• Provide information on school and district policies and procedures to teachers, students, and the public.
• Handle confidential materials and distribute authorized medication as per doctor's orders.
• Provide minor medical procedures including bandaging, temperature checks, and monitoring blood sugar.
• Notify parents and obtain assistance for sick and injured students.
• Record, maintain, and verify school substitutes' timecards.
• Maintain official attendance records for each student and issue tardy slips.
• Contact parents regarding student absences and maintain attendance and enrollment files.
• Handle new enrollments and requests for cumulative records.
• Prepare and disseminate communication materials including correspondence and reports.
• Type and file various documents using independent judgment.
• Assist in coordinating events for the activity calendar, including transportation.
• Collect money, make deposits, issue checks, and maintain records for Student Body Accounts.
• Assist the principal in monitoring the site budget.
• Research vendors and prepare requisitions for supplies and equipment.
• Submit maintenance requests and coordinate scheduling of student services and conferences.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED