School Secretary - Independence Charter Academy

California Department of Education • Helendale, CA

383d

About The Position

The School Secretary at Helendale School District performs and coordinates varied and responsible confidential clerical and secretarial work. This position serves as secretary to the school principal, acts as an office manager and receptionist, and relieves the principal/school administrative manager of clerical, secretarial, and routine administrative details. The role requires general supervision from the school principal and may involve technical and functional supervision of student assistants or clerical support staff.

Requirements

• Two years of responsible secretarial and clerical experience.
• Experience in a school setting is highly desirable.
• Knowledge of basic record keeping.
• Knowledge of English usage, spelling, grammar, and punctuation.
• Familiarity with modern office practices, procedures, methods, and equipment, including PC Word.
• Understanding of student information systems.
• Knowledge of principles of basic mathematics.
• Ability to organize and prioritize workload.
• Ability to perform responsible clerical work with accuracy and speed.
• Ability to perform mathematical calculations with accuracy and speed.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to learn, interpret, and apply administrative and departmental policies, laws, and regulations.
• Ability to compose routine letters and memos.
• Ability to understand and carry out oral and written directions.
• Ability to work effectively in the absence of supervision.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain cooperative working relationships.

Responsibilities

• Provides a variety of secretarial and clerical duties for the principal/school administrative manager.
• Acts as receptionist in the school office, handling telephone and face-to-face contacts from the public.
• Provides information to teachers, students, and the public on school and district policies and procedures.
• Receives, relays, and handles material of a confidential nature.
• Distributes authorized medication pursuant to doctor's orders and provides minor medical procedures to students.
• Records, maintains, and verifies school substitutes' timecards.
• Maintains official record of attendance for each student in school.
• Issues tardy slips for students who arrive late.
• May place calls to parents to determine reasons for student absence.
• Keeps up-to-date files on attendance and current enrollment figures.
• Handles new enrollments and requests/receives cumulative records.
• Prepares and disseminates a wide variety of communication materials, including correspondence, reports, and memoranda.
• Receives, opens, and routes mail materials.
• Assembles and mails various notices to parents.
• Assists in coordinating events for the activity calendar, including transportation.
• Collects money, makes deposits, issues checks, and maintains related records for associated Student Body Accounts.
• Documents Chromebook distribution and collection.
• Assists the principal in monitoring site budget and prepares requisitions for site supplies and equipment.
• Submits maintenance requests.
• Coordinates the scheduling of student services.
• Coordinates conferences per the direction of the Principal.
• Supervises students as needed.
• Collects reimbursement forms from staff for approval.
• Processes Principal Calcard statements.
• Provides guidance to substitutes as needed.
• Supports district priorities for a safe and clean campus.
• Maintains key log and check in/check out procedures.

What This Job Offers

• Industry: Administration of Human Resource Programs
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees