GES Finance School Secretary II - Elementary

Hopkins County School District•Madisonville, KY

22h•Onsite

About The Position

School Secretary II - Elementary Classified Position - 7777 2026-2027 school year Salary Category 3 per Salary Schedule Days TBD Reports to: School Principal SCOPE OF RESPONSIBILITIES Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned DISTINGUISHING CHARACTERISTICS Perform a variety of clerical and secretarial duties in a school with faculty, student body enrollment and educational programs REPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONS Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate Register, release or transfer students; complete enrollment information Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned Provide clerical assistance to faculty and staff as needed Orient new and substitute teachers; provide directions, keys and instructional materials Comply with medication administration protocol designated by Hopkins County Health Department and HB 126 Maintain regular and predictable attendance Adhere to the professional code of ethics Successfully utilize technology as appropriate in job function Perform related duties as assigned

Requirements

KNOWLEDGE OF: Modern office practices, procedures and equipment
Record-keeping techniques
Health and safety regulations
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy
Telephone techniques and etiquette
Basic first aid techniques
Operation of standard office machines including computer equipment
ABILITY TO: Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks
Perform public relations and communications services for the Principal
Add, subtract, multiply and divide quickly and accurately
Understand and follow oral and written directions
Compose correspondence independently
Complete work with many interruptions.
Type at an acceptable rate of speed
Work independently with little direction
Establish and maintain cooperative and effective working relationships with others
Learn, interpret, apply and explain rules, regulations, policies and procedures
Operate a variety of office machines including typewriter, computer terminal, calculator and copiers
Understand and work within scope of authority
Maintain good public relations with students, parents, teachers and the public
Meet schedules and time lines
Plan and organize work
Train and provide work direction to others
Compile and maintain accurate records and prepare reports
Work confidentially with discretion
Communicate effectively both orally and in writing
Administer first aid to ill or injured students
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Must pass the Para Educator test in accordance with state regulations or have earned 48 accredited college hours.
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public

Nice To Haves

Knowledge/experience with student information system (for attendance secretary) or financial software (for financial secretary)

Responsibilities

Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks
Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
Serve as secretary to the Principal
Compose routine correspondence independently
Prepare, type and distribute communications and minutes of meetings
Schedule appointments and meetings as requested
Receive, open and route mail
Train and provide work direction to clerical personnel and student workers as assigned
Monitor workflow and adjust duties to complete assignments in a timely manner as assigned
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate
Maintain school calendar and serve as a coordinator of events
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities
Prepare and maintain related records, files and logs
Collect and account for monies collected in conjunction with school activities
Secure monies and process according to established procedures
Administer first aid to ill and injured students
Contact the nurse, parents or public safety agencies as appropriate
Register, release or transfer students
Complete enrollment information
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines
Requisition, receive, store and distribute supplies and office materials
Maintain materials and equipment inventory as assigned
Provide clerical assistance to faculty and staff as needed
Orient new and substitute teachers
Provide directions, keys and instructional materials
Comply with medication administration protocol designated by Hopkins County Health Department and HB 126
Maintain regular and predictable attendance
Adhere to the professional code of ethics
Successfully utilize technology as appropriate in job function
Perform related duties as assigned