School Secretary I - Estes Elementary (Start Date January 1, 2026)

Owensboro Public Schools • Owensboro, KY

8d • $15 - $19 • Onsite

About The Position

Perform administrative support duties to ensure the smooth and efficient operation of the school.

Requirements

• High school diploma or GED Certificate.
• Keyboarding, telephone and filing skills.
• Excellent Problem-Solving skills.
• Excellent oral, written and interpersonal communication skills
• Ability to handle and complete multiple tasks simultaneously
• Must meet the requirements of a criminal record checks as specified by Kentucky state law.
• Proficiency in a variety of computer software programs including Microsoft Office, google, etc.
• A minimum of 3-year experience in an office setting as a secretary, administrative assistant, office manager, or comparable position
• KNOWLEDGE OF: Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of standard office machines including copier, computers, and radios.

Nice To Haves

• Experience in a school setting, preferred

Responsibilities

• Serve as a liaison between the school, staff, parents, and community.
• Assure the smooth and efficient operation of the front office of the school.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Complete work with many interruptions.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Understand and work with scope of authority.
• Maintain good public relations with principals, teachers, central office staff and the public.
• Meet schedules and time lines.
• Plan and organize work.
• Compile and maintain accurate records and prepare reports.
• Work confidentially with discretion.
• Perform usual office routines and practices associated with a busy and efficient school office.
• Receive, screen and route incoming calls; take messages, as necessary, for the principal.
• Establish and maintain appropriate filing systems, including but not limited to files for pertinent school correspondence, fund-raising, purchase request, red book items, maintenance information and the annual schedule of events
• Sort and distribute incoming mail and packages
• Perform other professional duties and responsibilities as assigned by the principal.
• Serve as secretary to the principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
• Collect, compile, organize and record a variety of data related to: personnel, payroll, equipment; prepare and maintain related records, files and logs.
• Provide coverage at the receptionist desk.
• Responsible for purchase orders, invoices, ordering, and other processes related to accounts payable and receivable.
• Reports to work promptly and on a regular basis.

Benefits

• Classified benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees