School Secretary 1 Elementary - 7775 - Woodland

Hardin County School District•Radcliff, KY

5d•Onsite

About The Position

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal. School Secretary I – Elementary incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. School Secretary II – Elementary incumbents perform a variety of clerical and secretarial duties in a large elementary school with a larger number of faculty, student body enrollment and educational programs. This is a full-time position; 215 days per school year; 7.5 hrs/day (Pay will be prorated based on start date for 2025-2026 school year).

Requirements

KNOWLEDGE OF: Modern office practices, procedures and equipment.
KNOWLEDGE OF: Record-keeping techniques.
KNOWLEDGE OF: Health and safety regulations.
KNOWLEDGE OF: Correct English usage, grammar, spelling, punctuation and vocabulary.
KNOWLEDGE OF: Oral and written communication skills.
KNOWLEDGE OF: Interpersonal skills using tact, patience and courtesy.
KNOWLEDGE OF: Telephone techniques and etiquette.
KNOWLEDGE OF: Basic first aid techniques.
KNOWLEDGE OF: Operation of standard office machines including computer equipment.
ABILITY TO: Maintain regular and predictable attendance.
ABILITY TO: Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.
ABILITY TO: Perform public relations and communications services for the Principal.
ABILITY TO: Add, subtract, multiply and divide quickly and accurately.
ABILITY TO: Understand and follow oral and written directions.
ABILITY TO: Compose correspondence independently.
ABILITY TO: Complete work with many interruptions.
ABILITY TO: Type at an acceptable rate of speed.
ABILITY TO: Work independently with little direction.
ABILITY TO: Establish and maintain cooperative and effective working relationships with others.
ABILITY TO: Learn, interpret, apply and explain rules, regulations, policies and procedures.
ABILITY TO: Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
ABILITY TO: Understand and work within scope of authority.
ABILITY TO: Maintain good public relations with students, parents, teachers and the public.
ABILITY TO: Meet schedules and time lines.
ABILITY TO: Plan and organize work.
ABILITY TO: Train and provide work direction to others.
ABILITY TO: Compile and maintain accurate records and prepare reports.
ABILITY TO: Work confidentially with discretion.
ABILITY TO: Communicate effectively both orally and in writing.
ABILITY TO: Administer first aid to ill or injured students.
EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.

Responsibilities

Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students; complete enrollment information and database.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers; provide directions, keys and instructional materials.
Perform related duties as assigned.