School Secretary Bilingual - # 35 Pinnacle School - 12 months/40hr.

RCSD•Rochester, NY

12d

About The Position

This is a secretarial position responsible for the independent performance of a variety of secretarial duties necessary for the efficient operation of an elementary school or special school program and the use of a personal computer for word processing and database entry is an integral part of the position. Duties include translating from Spanish to English and English to Spanish orally and in writing. The employee reports directly to, and works under, the general supervision of an elementary school principal or director of a special school program General supervision may be exercised over clerical staff. Does related work as required.

Requirements

Resume and civil service application Required
Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Secretarial Science, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree plus two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR, (C) Three (3) years paid full-time or its part-time equivalent experience as defined in (A) and (B); OR, (D) An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above.
NOTE: Additional college level training beyond the Associates degree may not be substituted for the experience requirement.
NOTE: Experience as a Teller, Cashier, or Sales Clerk will not be considered office clerical experience.
SPECIAL REQUIREMENT: If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs ofthe job.

Responsibilities

Types correspondence, reports and evaluations either from rough or finished copy in Spanish and English
Composes and types routine letters of inquiry or response in Spanish and English
Assists in the preparation of reports, bulletins, and other material by gathering information from reports, requesting and controlling the return of information, and by typing and assembling finished product
Supervises the maintenance of various school files and records, including daily student attendance and final grades
Keeps records of teacher attendance, leaves of absences, sick and personal days, etc
Prepares, processes, and authorizes purchase requisitions and vouchers
Issues monies from petty cash and maintains records
Informs professional and civil service staff of office and school procedures, programs, and activities
Operates a variety of office machines and equipment such as a personal computer, calculator, and photo copier
Operates a switchboard or answers telephone, obtains and gives out routine information in English and Spanish, refers calls, or takes messages in English and in Spanish
Acts as an English and Spanish speaking receptionist by greeting visitors, obtaining and giving out information, directing visitors to proper office, or notifying of visitors and appointments
Assists in the arrangements for field trips, including calls and letters of inquiry or confirmation, and release forms and reserving buses
Supervises clerical staff in the performance of assigned work