School Registrar - East Valley

Legacy Traditional Schools • Chandler, AZ

12d • Onsite

About The Position

Ignite your desire to be the best! Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career. At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators’ best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities. Position Overview The Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. This role is also responsible for accurate student database information and related reports.

Requirements

• High School Diploma or GED
• 2 years’ experience in a clerical setting, school setting preferred
• Detail- oriented
• Proficient in utilizing data based management system (preferable a student information system such as Power School or Infinite Campus)
• Excellent organizational and time management skills
• Proficient computer skills in Microsoft Office and Google Suite
• Ability to remain self-directed as well independently seek out answers to questions
• Excellent customer service and communication skills
• Ability to learn new software programs as needed
• Ability to constantly review policies and procedures to increase efficiency
• Ability to work cooperatively with others
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times

Nice To Haves

• Prior registrar experience preferred

Responsibilities

• Responsible for the registration and withdrawal of students using registration system (School Mint) and student information system (Power School/Infinite Campus) while following process checklist provided
• Requests records for new students transferring from other schools and reviews records received, notifying appropriate school staff as needed
• Send student records to other schools upon request in a timely manner
• Evaluates and verifies documentation submitted as required for enrollment
• Responsible for the collection and entry of student data into school’s SIS (Power School/Infinite Campus) by importing data from enrollment system (School Mint) or manual entry when needed
• Responsible for monitoring and verifying enrollments when submitted in SchoolMint
• Generates reports, class lists, and enters attendance alerts
• Maintains office and student cumulative files, keeping records current and following document maintenance guidelines
• Processes any changes to student information in a timely manner following process guidelines
• Maintains an orderly, organized, and presentable office space
• Maintains grades and attendance databases and extracurricular activity records for all students
• Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary
• Processes and maintains daily student attendance records and ensures that all attendance from check in system (Raptor) is accurately reflected in student information system
• Audits attendance daily to ensure accurate reporting
• Prepares report cards by grading periods and sends report cards electronically
• Collects and provides accurate enrollment numbers/information to the district office as requested
• Provides information and assistance to new students and their parents, communicates regularly with families navigating the enrollment or re-enrollment process
• Imports student list into Driveline system and prints Driveline signs to distribute to families
• Answers and distributes phone calls as needed
• Assists in the preparation of bulletins, school calendars, brochures and other announcements
• Attends all required school events as assigned by building administrator
• Generates word processing and spreadsheet documents
• Assists with the day-to-day operations of the school
• Attends all required trainings (online and in person)
• Works with building administrator to develop back up plan for any absences and provide any cross training needed

Benefits

• Enjoy industry-leading pay, rewards, referral bonuses and paid time-off.
• Care for your health and your family with comprehensive medical, dental and vision benefits, discounted onsite childcare and student enrollment priority, even for part-time roles.
• Invest in your future with retirement plans - Arizona has 401(k) plans with 6% employer matching, Nevada participates in the Nevada State Retirement PERS and Texas participate in the Texas retirement TRS.
• Enhance your growth with promotion opportunities, training, mentoring and tuition reimbursement.
• Thrive in a welcoming, supportive and inclusive environment where we celebrate the diversity of our team and our communities and uphold our values to treat others with fairness, equality and respect as an equal opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees