School Programs Intern

JACOBS PILLOW DANCE FESTIVAL INC•Becket, MA

11d•$0 - $3,150•Onsite

About The Position

Jacob’s Pillow seeks two School Programs Interns to serve as an integral part of a team led by the Carol & Dan Burack Director of The School at Jacob’s Pillow, and includes the Associate Director of The School, School Programs Manager, School Administrator, and School Administrative Associate. School Programs Interns work with this team to coordinate and implement five on-site, professional advancement and development programs involving an international roster of artist faculty and program participants, as well as participate in operations and logistics for The School at Jacob’s Pillow 360 Intensives being held nationwide in partnership with peer institutions. School Programs Interns gain hands-on experience in the administrative, philanthropic, and logistical functions needed to successfully deliver unique, in-depth programs led by a world-class, international roster of artist faculty. Working in the state-of-the-art Perles Family Studio, School Programs Interns interact daily with artist faculty and accomplished dance artists who are focused on the process of creating new work and sharing this work with weekday studio observers and audience members on select Saturdays throughout the Jacob’s Pillow Dance Festival. Cultivating pre- and post-program correspondence, supporting the facilitation of guest artist classes, liaising between The School at Jacob’s Pillow and the Jacob’s Pillow Box Office, Health Office, and Media Team, coordinating gatherings between sponsors of The School at Jacob’s Pillow and program participants, leading in-studio observation visits for the public, and leading virtual and on-site orientations for artist faculty and program participants are key responsibilities that involve both departmental and interdepartmental collaboration.

Requirements

Familiarity with dance and/or the performing arts industry
Strong experience and familiarity with Google Suite, including G-Mail, G-Chat, Google Calendar, Google Docs, Google Spreadsheets, and Google Forms
Proficiency with standard office equipment and technology, including but not limited to computers, office phones, and printers
Basic graphic design skills and familiarity with Canva
Committed to a culture of continuous learning and growth, with a focus on advancing Inclusion, Diversity, Equity, Accessibility, and Belonging efforts, while fostering a welcoming, equitable, and supportive environment where everyone feels valued.
Strong organizational skills, including accuracy and attention to detail
Ability to communicate professionally and sensitively with a wide-range of diverse professionals, people, and institutional contacts
Comfortability in public speaking and communicating with large groups
Ability to problem solve analytically and with empathy, with an ability to anticipate complications before they arise
Ability to work independently, proactively, creatively, flexibly, and collaboratively
Excitement for learning and developing knowledge within areas of particular interest
Ability to understand, interpret, and instruct others
Ability to prioritize and carry out multiple projects concurrently
Ability to work with agility in a fast-paced environment

Nice To Haves

Experience working in a cultural institution or nonprofit setting
Fluency or passable conversationalist in another language (particularly Spanish)
Strong dance history knowledge, familiarity with multiple dance genres, and familiarity of studio training and performance practices
Basic production or technical experience, specifically in the areas of sound and studio maintenance
Valid U.S. driver’s license

Responsibilities

Serve as the lead for select School Programs
Creating, assembling, and distributing pre-program, program, and post-program materials to be shared with Jacob’s Pillow Staff, Artist Faculty, program participants, and visitors
Maintenance of office records, archival reports, correspondence, and data collection
Scheduling and executing program curricular activities
Coordinates on- and off-site weekly social events for program participants
Lead pre-arrival virtual orientations and arrival day on-site orientations, including providing campus tours to artist faculty and program participants
Supervise studio preparedness for daily classes and rehearsals
Lead in-studio observation efforts, including the documentation and tracking of all visitors
Serve as the liaison between The School at Jacob’s Pillow and the Jacob’s Pillow Box Office for all artist faculty and program participant ticketing needs
Coordinates the videography and photography scheduling for all School Programs, serving as the liaison between The School at Jacob’s Pillow and Jacob’s Pillow Media Team
Coordinates Jacob’s Pillow Health Office appointments for artist faculty and program participants
Support the facilitation and execution of The School at Jacob’s Pillow performances on the outdoor Henry J. Leir Stage, the Jacob’s Pillow Season Opening Gala, and weekly Festival Artist Classes
Provide basic production support including but not limited to sound and studio maintenance
Create an End of Day (EOD) report that is distributed to School Staff daily via email
Continuous learning opportunity and advanced exposure in the areas of professional networking, international visas, company management logistics, music rights and permissions, studio and stage production, marketing efforts and promotional strategies, alumni relations, patron relations, philanthropic relationships, and database management.
As a member of the Jacob’s Pillow Intern Class, you will be required to participate in general festival-related duties that aim to broaden your scope and understanding of the various arts administration and production roles that exist within this field as time allows and requirements evolve. These will include but are not limited to giving campus tours, assisting with production changeovers in the theater, assisting with patron campus transportation via golf carts, handing out tickets at will call, and other ways to interact with guests including moving chairs, setting up for events, errands, and transporting artists. Training will be provided prior to participation in these activities, and while these duties will be a part of your overall experience, you will still spend the majority of your time within your primary assigned role.
Five to eight hours per week will be dedicated to participating in weekly seminars, career building conversations, attending dance classes, lectures, and performances.