HWI School Operations Manager

HOPE Christian Schools•Milwaukee, WI

About The Position

Under the direction of the Principal and/or Regional Director of Operations, the School Operations Manager will play a critical part of the leadership team at the school. S/he will be responsible for all matters of school operations and administration that do not directly relate to instruction and student behavior. The School Operations Manager is the primary driver of policy implementation, financial analysis, and systems development within the school.

Requirements

Bachelor’s Degree preferred with management, accounting, operations or HR focus preferred
At least 3+ years of work experience preferably in an operations management capacity, in a fast-paced, entrepreneurial environment
Proficient in MS Excel, MS Word, PowerPoint, and Outlook
Passion for making high-quality Christian education accessible and affordable for all.
Maturing Christ-follower who sees the fulfillment of this role and our mission as an active expression of their ongoing walk with Christ. (Includes regular participation in a local church and other faith-growing habits and communities to be filled up regularly so he/she is ready to pour themselves into our work, mission, and team. Also includes alignment with and desire to advance our Statement of Faith and Code of Conduct)
Integrity, credibility, and passionate commitment to HOPE’s mission of Christ, College, and Character
Strong relationship building, interpersonal, verbal, and written communication skills
Commitment to loving our scholars, an unwavering belief that all children can and must succeed, and a deep passion for developing the character of a serving leader in every child
Open to feedback and committed to continuously improving
Highly organized and detail oriented with the ability to effectively multi-task and thrive in a fast paced environment
Customer Service oriented self-starter who takes initiative to proactively resolve problems with a high sense of urgency
Dependable and adaptable with the capacity to handle competing demands and complete tasks within deadlines, solicits feedback to improve performance, responds to management directions, and is reliably at work on time
Relentlessly focused on developing and implementing processes to increase effectiveness and efficiency
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Nice To Haves

Previous experience working in a school environment preferred

Responsibilities

Work with Open Sky and the Regional Team to oversee the purchase and maintenance of technology equipment and infrastructure, implementation of technology training, and management of technology consulting relationships
Monitor, submit, and organize all invoices and packing slips for incoming and outgoing deliveries
Lead the planning and coordination of logistics for student transportation if applicable
Help to plan, prepare, and coordinate school events and activities as needed
Supervise office management, security personnel, custodians, contractors, and other non-instructional staff
Ensure the school facility and grounds are well-maintained and manage the timely resolution of all related issues
Ensure the smooth operation of the main office including mailings, attendance reporting, office machine maintenance, etc.
Ensure school-wide compliance with health and safety laws, Department of Instruction or Education mandates, and all federal and state workplace regulations in partnership with leadership
Complete all compliance information for food and transportation if applicable, including collection of free and reduced lunch information to determine family eligibility
Coordinate school security, safety drills, and bell schedules according to school needs
Work with school staff to ensure hallway and general facility decorations meet all relevant codes and are updated and maintained regularly
Partner with the Principal to manage the school budget process including the annual budget development and ongoing budget management
Ensure proper internal control of organization’s assets and assist Open Sky Finance Team with internal/external audits.
Generate operating and financial reports in relation to school performance for review with the school leader and the Open Sky Finance team
Work with Open Sky HR and appropriate school-based staff to maintain, update, and communicate the Employee Handbook
Ensure applicable hourly employee timecards are accurate and submitted to Payroll in a timely manner
Assist with tracking of staff sick and personal days
Oversee new student enrollment by coordinating open houses and communicating new students to teachers
Maintain a comprehensive student enrollment and withdrawal process to collect and record pertinent information
Manage the collection and maintenance of student information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Ensure testing materials are properly ordered, received, and submitted for scoring; assist with logistical testing planning
Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized and filed
Manage student attendance, such as processing late arrivals and following-up with the families of absent students when necessary
Correspond regularly with families regarding updates to school policies, trips, events, and other relevant information.
Correspond regularly with families by posting to the school’s social media accounts
Perform other duties as requested or required