School Operations Manager

Kipp Dc • Washington, DC

239d • $71,305 - $77,504

About The Position

The School Operations Manager role is an integral part of the Information & Operations team, ensuring that all school operations run seamlessly each and every day. This is a full-time, fully on-site role based at a PK3-8 campus. The assigned campus may vary day-to-day based on operational needs. In partnership with a school leader and Campus Director of Operations, the School Operations Manager supports the school and campus-wide operations vision. This role ensures that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed.

Requirements

• Bachelor's degree.
• Minimum of 3 years of work experience.
• Strong organizational, verbal, and written communication skills.
• Proficient computer skills, including Microsoft Word, Microsoft Powerpoint and Microsoft Excel.

Nice To Haves

• Previous experience in K-12 education setting and/or business or operations management.
• Proven project management skills as it relates to the creation of different systems and structures.
• Ability to work collaboratively across multiple teams.

Responsibilities

• Serves as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed.
• Oversees all aspects of food service, including quality, managing staff/vendors, meal tracking, compliance, and meal delivery.
• Owns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (performances, graduation, staff celebrations, etc.).
• Works with the school leader, or their designee, to manage the logistical elements for the end-of-year assessment.
• Works closely with the school leader to actively manage the school budget throughout the year.
• Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold.
• Leads the school opening/start up process each year to ensure that doors are ready to open by ordering furniture, equipment, and instructional supplies.
• Serves as the second school-based point of contact regarding finance and works with regional Finance teams to ensure financial compliance and reporting.
• Oversees most facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and campus safety.
• Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors/regional Facilities team to ensure that the facility looks the best it can.
• In collaboration with the Campus Director of Operations, implements the school-wide operations vision that supports and operationalizes the academic and cultural vision.
• Plays a supportive role in the school's strategic and annual planning process.
• Serves as the secondary point of contact for KIPP DC's headquarters staff.
• Ensure that the school is prepared for emergencies by supporting the Campus Director of Operations to conduct all drills and train staff on emergency plans.
• Supports the Campus Director of Operations during a safety crisis.
• Collaborates with the Campus Director of Operations to develop arrival and dismissal procedures and plays a vital role during the arrival and dismissal process.

Benefits

• Medical, dental, and vision insurances.
• Various voluntary benefits.
• Employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical.
• 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.
• Up to 10 paid sick days.
• 12 paid holidays.
• Paid Thanksgiving week break, winter break, spring break, and summer break.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree