School Facilities Manager

The Creekside School•San Jose, CA

11h

About The Position

The Facilities Manager is responsible for ensuring the school’s campus is safe, well-maintained, and fully operational, with a strong emphasis on facilities management and contractor oversight. This role leads all aspects of building maintenance, vendor coordination, and compliance, ensuring that campus infrastructure consistently supports a high-quality learning environment. This position is highly hands-on and proactive, focused on preventative maintenance, managing multiple vendors and trades, and ensuring work is completed efficiently and to a high standard. The ideal candidate is experienced in working with contractors, understands building systems, and can confidently oversee projects from planning through completion.

Requirements

3–5 years of facilities or school operations experience required
Strong experience managing multiple vendors, contractors, and trades
Demonstrated ability to oversee projects and hold vendors accountable
Knowledge of building systems (HVAC, electrical, plumbing) strongly preferred
Experience in compliance environments (OSHA, IIPP, inspections such as FIT)

Nice To Haves

Basic IT familiarity preferred, but not required as a primary skill set

Responsibilities

Oversee all aspects of facility operations including HVAC, plumbing, electrical, and general campus infrastructure
Develop and manage preventative maintenance programs to reduce downtime and extend asset life
Serve as the primary point of contact for all contractors and vendors (HVAC, electrical, plumbing, landscaping, custodial, etc.)
Source, vet, schedule, and manage multiple vendors simultaneously, ensuring quality, timeliness, and accountability
Oversee contractor work on-site, ensuring adherence to scope, safety standards, and timelines
Manage facility-related projects, including repairs, upgrades, and seasonal campus improvements
Maintain inventory of maintenance supplies and ensure operational readiness
Ensure compliance with OSHA, IIPP, and applicable facility regulations
Lead and manage California FIT inspections, including preparation, execution, and follow-up
Conduct regular campus inspections to identify safety risks and ensure corrective action
Maintain organized, audit-ready documentation for all facility and safety-related activities
Manage facilities-related budgets, including forecasting and tracking expenses
Review vendor proposals, negotiate contracts, and ensure cost-effective solutions
Balance cost, urgency, and quality when making operational decisions
Coordinate with external IT vendors or MSPs for network and system support
Oversee basic device setup and inventory tracking (laptops, printers, classroom tech)
Ensure classroom technology is functional, escalating issues as needed
Supervise Maintenance Technician and ensure high-quality daily operations
Partner with school leadership to align facility needs with instructional priorities
Support campus logistics including events, classroom setups, and new hire readiness