School Clerk #43, Temporary, RB #25-354
About The Position
Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.
Requirements
- Thorough knowledge of office terminology, procedures and equipment
- Thorough knowledge of Business Arithmetic and English
- Clerical aptitude
- Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy
- Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer and related office equipment
- Ability to understand and carry out oral and written directions
- Ability to plan and supervise the work of subordinates
- Ability to establish an effective working relationship with pupils, parents and school officials
- Courtesy; tact; physical condition commensurate with the demands of the position.
- Promotional Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking). In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.
- Open Competitive (A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alpha numeric keyboard; OR (B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alpha numeric keyboard.
Responsibilities
- Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school: acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members
- Reproduces and types from various sources letters, bulletins, forms and memoranda pertaining to a school office
- Composes and types original written communications
- Compiles weekly, monthly and annual reports and records
- Maintains and updates records on same
- Compiles, enters and maintains bi-weekly payrolls of faculty and school staff
- Receives visitors, answers inquiries and callers and refers them to proper school officials
- Receives, sorts, and distributes incoming mail
- Prepares, maintains and inputs permanent record cards of pupils
- Prepares and issues transcripts of pupils’ records to high schools, colleges and universities
- Requisitions materials and supplies as approved: checks upon delivery and issues to faculty members/staff
- May be required to receive, count and deposit all monies that pass through the office: Issues receipts and maintains financial records/reports of same
- May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment
- May be required to open the school doors for callers to enter the building
- May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal
- Performs related duties as required.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
