School Clerical Aide F/T

Joliet Public Schools District 86•Joliet, IL

22d•Onsite

About The Position

The job of "Clerical Aide” is to provide clerical support to assigned Principal / Coordinator/office personnel. Under their direct supervision, the position requires filing reports into students’ cumulative folders, preparing new files, maintaining an inventory of supplies and forms, keeping written logs, researching prior records of students, and entering and maintaining records and documents.

Requirements

High School Graduate or Equivalent
Capable of typing 40 w.p.m. and performing other office tasks
Fluent in Reading, Writing, and Speaking English
Must have computer experience
Must pass District Technology Test
Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders.
Must have the ability to write clear and concise memoranda, directives, or letters without close supervision.
Must have the ability to orally present information effectively to parents and the general public.

Responsibilities

Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information, or take messages and refer to appropriate staff.
Record student daily attendance: Check voicemail system and take parents’ calls regarding absent students. Record absentee reasons.
Call parents of unverified, absent students to determine the reason for absence/late arrival.
Maintains records (e.g., student files, enrollment cards, student schedules, etc.) for the purpose of providing reference to appropriate school staff and district staff as required.
Files written materials (e.g., copy of document, enrollment records, memos, etc.) to convey information regarding students to the school and/or other receiving school District.
The purpose is to provide and receive information from appropriate parties for action and for maintaining accurate records.
Maintains confidentiality of information about students, families, employees, issues, and situations in the course of performing job functions
Responds to inquiries of students, parents, staff, etc. to provide information or a copy of files and/or directions as may be required.
Following the school policy on student records.
Assists in the organization and filing of records; assists in coordinating meetings as needed for translating and/or gathering information required.
Schedules and reschedules appointments/conferences with parents for teachers or the principal.
Uses office machines and software to include multiple line telephones, voice mail, document shredder, computer, e-mail, internet, scheduler, contact listings, copier, printers, fax machine, electric stapler, etc. to complete various office tasks.
Responds to employees, co-workers, and superiors cooperatively and professionally; provides support to other department personnel by responding to requests for information and assistance; facilitates a respectful, friendly atmosphere in the workplace.
Provide general clerical assistance to the school secretary and other staff: word processing, report generation, maintaining schedule, copying, filing, distributing mail, faxing, or data entry.
Use the Student Information System as needed to enroll students, change student schedules, or address other student or curricular needs as directed.
Use the District computer and general office equipment.
Demonstrate proficiency using the technology and computer-based programs provided by the District.
Use these programs to effectively manage and organize files, communication, records, and databases.
Performs other related duties and responsibilities as may be assigned by the School Principal or his / her designee.