School Business Manager

EQA Schools•New Orleans, LA

26d•$50,000 - $60,000

About The Position

The Business Manager works closely with the CEO, COO, contractors, and School Leaders to promote and protect the financial and operational health of Educators for Quality Alternatives and each of our programs. The Business Manager is responsible for leading several critical workstreams as identified below and accountable for EQA achieving exceptional results for financial performance and compliance. This is a critical role within Educators for Quality Alternatives - it is an opportunity to support the health and growth of our organization in service of our unique and valuable students.

Requirements

5+ years office and financial management experience, preferably in schools or non-profits
Bachelors degree required
Passion for improving educational opportunities for urban students and for being a part of a strong, mission-driven team
Excellent communication, and interpersonal skills
Must have strong skills in use of the Google suite: including Google sheets, docs, calendar, gmail, etc.
Flexible and learning mindset dedicated to effectively & innovatively problem solving
Positive attitude, strong work ethic, and solutions-oriented mindset
Highly organized and meticulous about records, documentation, and accuracy
A strong sense of ethics and integrity regarding financial matters

Responsibilities

Support the CEO in tracking the organization’s annual budgets including creating and maintaining the budget template using Google Sheets, gathering and updating information, and sharing this information with school leaders
Complete monthly billing for EQA: including but not limited to expulsion billing, sub-leases and childcare invoices
Manage EQA’s system for receipts, including ensuring that all proper documentation is submitted and appropriately coded for each month
Manage accounts receivable: including printing checks and depositing funds
Manage Medicaid documentation and process
Manage the finance email inbox
Communicate with all vendors regarding payment process and status
Communicate with internal stakeholders on the status of payments
Manage Contract tracker including collecting and maintaining all required information
Manage weekly and monthly childcare compliance reviews
Manage state and federal grant, financial, and other audits
Work closely with CEO, COO, and school leaders to prepare initial budgets and budget amendments as necessary
Ensure that grant reimbursements are prepared accurately and submitted quarterly throughout the fiscal year
Prepare quarterly periodic expense reports for submission to the Louisiana Department of Education and other entities for all grants
Ensure compliance with all federal, state, and private grant regulations and reporting
Monitor all expenditures of revenue to ensure compliance with award & budget terms
Maintain a documented system of accounting for federal, state, local, and private grants
Prepare thank you and tax letters to donors
Work with EdOps and Directors to ensure that all pieces of year end close out are complete
Ensure all documentation and necessary materials are prepared and available for the annual audit
Interface with auditors and provide all needed information to ensure on time completion
Train and support school-based staff and others in implementation of financial management policies and procedures
Provide staff with guidance in relation to finance policies, specifically involving staff reimbursements, mileage reimbursements, education reimbursements
Collaborate with EdOps and/or other consultants