School Bookkeeper

West Memphis School District•West Memphis, AR

About The Position

Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete.

Requirements

High School diploma with some college or advanced secretarial education desirable
Three years of successful bookkeeping experience
Ability to apply basic computer programs (spreadsheets, Microsoft word, Excel, PowerPoint, others) to enhance job performance
Ability to perform financial duties with awareness of all federal, state, and district requirements
Ability to read, analyze and interpret financial documents
Ability to demonstrate a professional disposition when working with staff and the school community
Ability to speak clearly and concisely both in oral and written communication

Nice To Haves

Experience within a public school setting is desirable
Others could include knowledge of (APSCN, eFinance (Cognos) Computer Programs

Responsibilities

Keeps an accurate record of all receipts and disbursements
Maintains a complete bookkeeping system for the school and all extra-curricular activities/sporting events
Maintains files for all purchases that required quotes
Assists with keeping administration/ staff advised of balances and deadlines for all orders and expenditures
Keeps separate records for funds allocated to each department/account and records purchases made against each account
Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction
Records, codes, and files all purchase orders
Maintains financial transactions of office funds
Maintains filing system as required by supervisor
Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
Attends in-service training to improve skills and knowledge of job expertise
Maintains and respects confidentiality of student and office related information
Attends in-service training to improve skills and knowledge of office work
Maintains accurate/updated school inventory
Drops off deposit bags to the bank, as requested by the building administrator(s)
Attempts to collect bad debts due to the school; writes receipts for all transactions and maintains accurate records on debts collected
Complies with and supports school and division regulations and policies
Prepares requisitions for funds as required by the School Board
Fulfills duties of the School Secretary as needed
Models non-discriminatory practices in all activities
Performs related tasks as assigned by the supervisor in accordance with the school/policies and practices