School Assistant Office Manager

Great Hearts Academies - Scottsdale, AZ

Full-time - Entry Level

Scottsdale, AZ

About the position

The School Assistant Office Manager at Great Hearts Academies plays a crucial role in supporting the administrative functions of the school. This position involves managing communications, assisting with enrollment processes, and providing support to faculty and parents, all while fostering a positive and professional environment. The role is integral to the smooth operation of the school and contributes to the overall mission of improving K-12 education.

Responsibilities

• Answer and manage incoming calls
• Receive and interact professionally with parents, students, and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• Print and distribute class schedules
• Assist with annual enrollment process including correspondence and maintenance of the student enrollment database
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Receive and process records requests in a timely manner
• Collect fees and issue receipts to parents for extra-curricular activities
• Assist faculty with copying and other class preparation
• Other duties as assigned

Requirements

• Prior experience working in a school's front office preferred
• Excellent interpersonal communication skills and the ability to build strong relationships
• Ability to organize confidential data efficiently
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large
• Strong computer skills utilizing Word and Excel and the ability to learn new software quickly
• Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals

Nice-to-haves

• Experience in education is preferred
• Customer service experience of 1 year
• School administration experience of 1 year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance