School Administrative Services Assistant I, II, III, IV - Kauai High

Teach In Hawaii•Lihue, HI

67d

About The Position

The authorized level of the position is School Administrative Services Assistant IV. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Assists the principal with daily administrative services functions by: Planning, supervising and/or providing office support and related services to meet priorities Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation Reviewing and distributing incoming correspondence, circulars and other material Composing routine and special letters Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines Establishing, organizing and maintaining office files Maintaining personnel records for the staff Processing payroll and performing related work Registering students and maintaining student records Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records Maintaining inventory records, performing physical inventory and completing report forms Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. Gathering, maintaining and compiling information for business office and student service reports Operating and maintaining a variety of standard office machines Typing letters, reports, schedules, bulletins and other material Cutting stencils, duplicating and distributing a variety of material Instructing, assigning and reviewing the work of students assigned to the office May supervise clerical personnel and may take and transcribe shorthand dictation.

Requirements

Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.
Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute.
SCHOOL ADM SVCS ASST I: 2 years total experience
SCHOOL ADM SVCS ASST II: 2 years general experience, 1 year specialized experience, 3 years total experience
SCHOOL ADM SVCS ASST III: 2 years general experience, 2 years specialized experience, 4 years total experience
SCHOOL ADM SVCS ASST IV: 2 years general experience, 3 years specialized experience, 5 years total experience
General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.

Responsibilities

Assists the principal with daily administrative services functions
Planning, supervising and/or providing office support and related services to meet priorities
Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
Reviewing and distributing incoming correspondence, circulars and other material
Composing routine and special letters
Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
Establishing, organizing and maintaining office files
Maintaining personnel records for the staff
Processing payroll and performing related work
Registering students and maintaining student records
Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
Maintaining inventory records, performing physical inventory and completing report forms
Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
Gathering, maintaining and compiling information for business office and student service reports
Operating and maintaining a variety of standard office machines
Typing letters, reports, schedules, bulletins and other material
Cutting stencils, duplicating and distributing a variety of material
Instructing, assigning and reviewing the work of students assigned to the office
May supervise clerical personnel and may take and transcribe shorthand dictation.

Benefits

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security: As an employer, the State also contributes to an employee's social security account.
Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.