High Rock 10-Month School Administrative Assistant I - Immediate Opening SY 25-26

Needham Public Schools•Needham, MA

21h•$26 - $29•Onsite

About The Position

Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm S chool Administrative Assistant I (10-month position) to join our team. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences. The School Secretary works 7 hours per day for 10 months of the year. About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate . This METCO district comprises five elementary schools, two middle schools, and one nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish. Read more about our equity work here . Job Description: Under the direction of the Principal and Supervising Administrator, the School Secretary will perform secretarial/clerical work to ensure the efficient operations of departments/front office. Essential Functions and Duties of the Position: The essential functions and duties listed below are intended as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

Requirements

Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
Experience and knowledge in a customer service environment
Knowledge of school office environments
Knowledge and experience with school office technology and equipment
Skill in written and oral communications
Ability to calmly and professionally interact with students, parents, teachers, co-workers, and visitors in a dynamic environment
Ability to organize, prioritize work responsibilities, and use time efficiently
Skill in tracking and recording student attendance data
This position requires a High School Diploma or GED and one year of secretarial experience
Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc.
Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.
Must be able to lift/carry weights.

Nice To Haves

Experience in a school office environment is preferred.

Responsibilities

Assists with recording student attendance in the student information management system
Documents and corrects absences, late arrivals, dismissals, and other related attendance issues
Monitors and tracks student attendance
Generates attendance reports as required
Assists with student registration and transfers
Assists teachers with homeroom folders and other administrative functions
Maintains discipline log and detention report
Processes student discipline letters, including typing, filing, and mailing of letters
Oversees work of student volunteers and provides instruction for various work tasks
Performs secretarial work for school principals and assigned administrators
Drafts correspondence and documents
Performs routine tasks such as filing, faxing, copying, and data entry
Manages, sorts, and distributes mail
Assists with the scheduling, management, distribution, collection, and processing of standardized testing
Answers phones and responds to questions from parents, students, and other district personnel
Greets visitors and responds to questions and concerns
Meets deadlines