26-27 SY School Accounting Assistant (Middle School) - Colorado Springs School District 11

Colorado Springs School District 11•Colorado Springs, CO

15h•Onsite

About The Position

Uses standard accounting procedures to maintain a computerized accounting system for school business. Follows procedures prescribed by city, county and state law; district/school policies and regulations.

Requirements

Knowledge of modern office practices and operation of standard office appliances, including desktop computers, typewriters and copy machines
Knowledge of standard accounting procedures and practices as applied to the requirements of district school accounts
Ability to reconcile and maintain accounts accurately
Ability to understand and follow state, county and city procedures regarding tax filings and federal procedures for IRS Form 1099 filings
Ability to operate keyboard devices at moderate speed; ability to use email
Ability to communicate effectively
Ability to work cooperatively with others
High School diploma or equivalent
Minimum of three years clerical/secretarial/bookkeeping/account experience
Knowledge of computers, software programs, database and spreadsheets
Coursework in office practices/vocational courses
CPR/First Aid Certification

Responsibilities

Maintains all school business, activity and budget accounts
Maintains accounting software and requests upgrades to the system as they become available
Prepares monthly bank reconciliation and submits to the Fiscal Services Department
Properly identifies IRS Form 1099 vendors and obtains identification number.
Prepares annual 1099 report and submits to the Fiscal Services Department
Closes out and reconciles cash register on a daily basis.
Reconciles all cash received to amounts recorded in accounting system on a regular basis
Follows proper accounting procedures when processing check requests, i.e., review for proper signature, review supporting documentation, verify goods or services have been received and cancel invoice after payment
Prepares and/or processes budget transfers and journal entries between accounts in the accounting system
Prepares school business purchase orders for business manager approval
Keeps record of purchase orders issued and outstanding
Keeps record of all sales taxes collected and prepares quarterly sales tax reports for state, county and city sales tax
Collects student obligations for athletic fees and other fees when assigned
Facilitates annual school activities, i.e., yearbook distribution, graduation orders (rings, caps, gowns, announcements), collects funds for various school events
Assists in the preparation of the end of season sports recap report
Verifies current physicals on all athletes
Prepares and maintains a database on all students involved in sports
Keeps inventory of sportswear, school paraphernalia, etc. and record of sales
Runs and maintains postage meter
Provides support to teaching staff and students regarding school business inquiries
Performs related work as required