Scholarship Coordinator, Herbert College of Agriculture: UTK

University of Tennessee•Knoxville, TN

5d•Onsite

About The Position

The Scholarship Coordinator manages the entirety of the Herbert related scholarship matters both at the graduate and undergraduate level. Major responsibilities include management of all endowments and the Scholarship Manager system, as well as aiding the Herbert scholarship committee, seven academic departmental subcommittees, and one school subcommittee, managing appeal form and works on cases with Director, generates reporting, manages information platforms and subject matter expert program information for students, internal university staff, external constituents, and campus visitors.

Requirements

Bachelor’s degree; preferred but not limited to finance, accounting and/or business
3 years’ experience in areas to include: finance/accounting, program support, and data analytics
Ability to work independently and as a member of a team
Excellent written and verbal communication skills
Ability to manage multiple projects simultaneously
Ability to lead meetings and discussions
Advanced skills in Excel, Word and PowerPoint
Ability to interact with a wide range of groups, including students, the public, the university community, and external constituencies
Excellent customer service skills
Ability to be flexible and adaptable
Ability to solve problems
Ability to understand confidential issues
Ability to be dependable
Ability to learn quickly and perform tasks with high accuracy
Ability to take initiative and pro-actively recognize tasks that could be accomplished
Knowledge of budgeting and accounting principles
Analytical skills

Nice To Haves

Master’s degree
Higher education experience
Ability to adapt to frequently changing software programs
Ability to supervise and direct others
Knowledge of ARGOS, SLATE, DARS, and Banner
Expert knowledge of Scholarship Manager/Nextgen
Experience working with students and families
Experience giving verbal presentations
Experience with financial aid or scholarship award processes

Responsibilities

Manage data for the college scholarship committee, including quarterly status reports and meetings
Coordinate review and revisions of college scholarship guidelines & criteria annually, in conjunction with the Chair and seven academic department scholarship committees and one school committee
Annual review and management of student scholarship application system and process
Populate, audit, and prepare data for the annual report for scholarship committee
Meet regularly with Director of Enrollment and Director of Finance, and seven academic departments/one school to review scholarship recipient parameters and search tools
Analyze scholarships budgets to meet donor's expectations and ensure current and future allocations are met
Coordinate scholarships with seven academic departments and one school to optimize recruitment and retention for the college in consultation with the Director of Enrollment Services
Optimizes available scholarships to students who meet college guidelines and vision
Organize and coordinate donor requests for involvement with recipient cohorts
Collaborate with Herbert Finance Office and development office to effectively manage more than $1.5 million in annual scholarship fund revenue, determine forecast of availability of funds, etc.
Prepare student applications for committee review, ranking and consolidation of recommendations for awards
Correspond with students and parents regarding scholarship acceptance
Prepare and distribute letters of notification to students with acceptance instructions
Lead coordination with university admissions and financial aid offices for a synchronized operation
Identifies and recommends appropriate award based on designated criteria
Enter and audit dollar amount and funding source of award and specific scholarship account for each accepted student in Scholarship Manager
Serve as college-wide subject matter expert on Scholarship Manager software
Follows up on awards not accepted and reallocates award to another student
Review and research student information and eligibility after each semester
Maintains ownership of scholarship data base and activities log to ensure scholarship funds are not over-committed, including data entry, analysis, and quality assurance
Review and audit scholarship source data for accuracy across platforms
Generate reports in conjunction with the Dean’s Office and UTIA Advancement
Acts as first point of contact for all student scholarship matters and issues
Acting scholarship liaison for students and families for campus visits, admissions, retention and student success related matters
Liaison between Dean’s Office and other campus offices
Primary liaison for student organizations funding
Travels to Outreach events with Student Success to individually contribute subject matter expert information to students and parents regarding scholarships
Manages and maintains department scholarships email account, including correspondence with parents and students
Maintains college level knowledge to redirect students to appropriate office staff based on inquiries such as but not limited to internships or advising needs
Manage preparation of quarterly reports for the college on retention, scholarship expenditures, enrollment, and other areas as needed for the Dean’s Office.
Distribute quarterly reports to Deans, Department Heads and Directors.