Scholarship Administrator

McNeese State University-posted about 2 months ago
Full-time • Entry Level
Lake Charles, LA
501-1,000 employees
Educational Services
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McNeese State University invites applicants to apply for the position of Scholarship Administrator in the Office of Financial Aid & Scholarships. This is a full-time, 12-month, unclassified position. The appointment is available immediately. The Scholarship Administrator reports to the Assistant Director of Scholarships and works closely with all units within the division of Enrollment Management as well as state agencies and private donors. Responsible for functions related to the administration of institutional, state and private scholarships. Duties and responsibilities include:

  • Assist various scholarship committees with recipient selection through the preparation of applicant information
  • Determine/review/monitor recipient eligibility status
  • Maintain recipient documents (Banner/BDM/files) for student award data
  • Develop/implement scholarship record-keeping systems/procedures as needed
  • Coordinate Foundation awards with other Financial Aid programs
  • Reconcile accounts and prepare scholarship billings
  • Assist with annual Scholarship Brunch and other events as needed
  • Serve as first point of contact for McNeese Foundation and McNeese Athletics
  • Interpret and apply rules dealing with athletic financial aid to include NCAA, conference and institutional rules
  • Work closely with athletic staff to coordinate all aspects of student-athlete financial aid
  • Utilize NCAA Compliance Assistant internet/Banner software to verify/maintain athletic financial aid eligibility for all student athletes
  • Coordinate and monitor compliance of NCAA athletic awards with other federal, state, institutional and private financial aid/scholarship programs
  • Reconcile athletic awards/scholarship accounts
  • Attend appropriate NCAA/conference training seminars
  • Coordinate Grant-In-Aid/athletic financial aid appeals processes
  • Receive and deposit funds from private donors according to university accounting procedures
  • Maintain contact with and compose acknowledgements/correspondence to donors
  • Manage multiple scholarship programs, including application databases, selection, recipient notification and eligibility monitoring
  • Coordinate/manage the University's responsibilities of the TOPS program, including eligibility, billing, grade submission, reporting, reconciliation, and electronic processing
  • Assist in the development of policies/procedures pertaining to institutional financial aid
  • Assist with and manage other scholarship programs/application databases as assigned by the Assistant Director of Scholarships
  • Apply complex federal/state/institutional guidelines to determine student eligibility for scholarships and waiver programs
  • Maintain confidential scholarship application/award/disbursement records
  • Collaborate with university personnel (Financial Aid, Cashiering, Computing Services) to facilitate efficient award disbursement and monitor/eliminate overaward situations
  • Provide instructional/informational scholarship presentations
  • Represent McNeese State University, as well as The Office of Financial Aid & Scholarships at conferences and other meetings.
  • Other duties as assigned
  • Bachelor's degree from an accredited institution or an equivalent combination of education and related experience
  • Proficient in MS Office, student information systems, social media, and educational related technologies
  • Experience in task/resource organization and delegation
  • Ability to work independently and manage multiple tasks with competing priorities and deadlines
  • Excellent written, verbal, and interpersonal communication skills
  • Strong organizational, analytical, and problem-solving skills
  • Demonstrated public relations speaking skills
  • Experience with Ellucian Banner
  • Experience in fiscal management
  • Comprehensive retirement programs through the State of Louisiana or Optional program
  • Supplemental retirement accounts (403B and 457) pre-tax and roth versions
  • Health Insurance
  • Life Insurance
  • Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more
  • Paid holidays
  • Tuition fee reduction program for eligible employees and dependents
  • Leave accrual and carryover
  • and many other on campus perks/discount programs.
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