Scheduling-Timekeeping Coordinator_COFR-1

Intermountain Health

2d • $22 - $33

About The Position

This position is responsible for timekeeper functions and schedule generation/maintenance for assigned group of employees through proficient use of workforce timekeeper and workforce scheduling applications. The incumbent utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. This position may support multiple managers and departments within assigned group. Essential Functions Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA, premiums, etc. Meets all deadlines for payroll processing. Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, or Payroll Coordinator. Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies. Obtains approval for, and documents, all additions, deletions, corrections, etc. Retains all required documentation. Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly. Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per shift, and number of lead or senior staff per shift. Maintains staffing and scheduling information daily. Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff. Through investigation ensures accurate and effective resolution of customer concerns. Functions as a contact person for staff and managers on questions/issues related to timekeeping and scheduling applications. Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and upgrades. The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor. All positions subject to close without notice. Thanks for your interest in continuing your career with our team!

Requirements

• Three years of customer service or office experience.
• Experience with computer data entry and trouble shooting.
• Experience with word processing and spreadsheets.
• Demonstrated interpersonal and problem-solving skills.
• Demonstrated effective verbal and written communication skills.

Nice To Haves

• Experience with timekeeping processing.
• Experience with scheduling applications.

Responsibilities

• Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA, premiums, etc.
• Meets all deadlines for payroll processing.
• Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, or Payroll Coordinator.
• Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies.
• Obtains approval for, and documents, all additions, deletions, corrections, etc.
• Retains all required documentation.
• Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly.
• Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per shift, and number of lead or senior staff per shift.
• Maintains staffing and scheduling information daily.
• Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff.
• Through investigation ensures accurate and effective resolution of customer concerns.
• Functions as a contact person for staff and managers on questions/issues related to timekeeping and scheduling applications.
• Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and upgrades.

Benefits

• We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Learn more about our comprehensive benefits package here.
• Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.
• Learn more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees