Scheduling Specialist

Invicta Software

9h•Remote

About The Position

Invicta Software is seeking a detail-oriented and proactive Scheduling Specialist to join our dynamic team. This pivotal role ensures seamless coordination of schedules across departments, enabling smooth operations and timely project delivery. If you thrive in an organized environment and enjoy managing complex calendars, this opportunity offers a chance to make a significant impact within a growing technology company.

Requirements

Proven experience as a Scheduling Specialist, Coordinator, or in a similar role.
Strong proficiency with scheduling tools and software (e.g., Microsoft Outlook, Google Calendar, project management platforms).
Excellent organizational and multitasking abilities.
Effective communication skills, both written and verbal.
Ability to work collaboratively in a fast-paced, team-oriented environment.
Detail-oriented mindset with strong problem-solving skills.
Familiarity with basic project management principles is a plus.

Nice To Haves

Relevant certifications in scheduling, project coordination, or administrative support are advantageous.
Experience in the software or technology industry is a plus but not mandatory.

Responsibilities

Create, update, and maintain detailed schedules for projects, meetings, and resource allocation.
Collaborate with project managers, team leads, and clients to gather scheduling requirements.
Monitor and adjust schedules proactively to address conflicts or changes.
Utilize scheduling software and tools to track progress and deadlines.
Prepare and distribute scheduling reports and updates to relevant stakeholders.
Assist in planning company events, training sessions, and other organizational activities.
Maintain accurate records and documentation related to scheduling activities.
Identify opportunities to improve scheduling processes and recommend best practices.