Scheduling & Production Management Coordinator

Wallace Graphics Inc • Duluth, GA

1d

About The Position

The Scheduling & Production Management Coordinator is responsible for supporting daily production planning, job scheduling, and workflow coordination to ensure customer commitments are met and operations run efficiently. This role works closely with production, customer service, and management to monitor job progress, balance workloads, and communicate priorities across departments including Pre-Press, Wide Format, Digital and Offset Printing, Bindery, Mailing, and Kitting.

Using PrintFlow as the scheduling system and Pace as the company’s MIS platform, the coordinator helps maintain accurate schedules, tracks job status, and supports timely job releases. This position plays a central role in keeping production aligned with capacity, priorities, and delivery requirements.

Requirements

• Working knowledge of PrintFlow (Scheduling and workflow management)
• Working knowledge of Pace (Management Information System)
• Working knowledge of Internal production tracking tools and reports
• Follow established SOPs and operational procedures
• Support accurate documentation and recordkeeping
• Report process issues, delays, or nonconformances
• Participate in improvement and corrective action activities when required
• Support internal and external audits as requested
• Reliable and accurate schedules
• Clear communication of priorities
• On-time job progression
• Minimal scheduling conflicts
• Strong coordination between departments

Responsibilities

• Helping maintain ongoing dynamic production schedule in PrintFlow
• Monitor job status and workflow using Pace and department feedback
• Coordinate job movement between departments
• Support job prioritization and resource planning
• Identify and communicate potential delays or conflicts
• Assist with balancing workloads and capacity
• Helping maintain accurate production and scheduling records
• Communicate schedule updates to internal teams
• Help manage customer scheduling expectations with Project Managers
• Support continuous improvement and operational efficiency initiatives
• Follow company procedures and quality standards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed