Scheduling/Payroll Supervisor

PBF Energy • Martinez, CA

65d • $88,424 - $156,910

About The Position

PBF Energy Inc. is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We have an opportunity at our Martinez Refinery in California and are seeking a talented Scheduling/Payroll Supervisor to join our team as a pivotal member that would play a key role here at PBF Energy. Under the general supervision of the Human Resources Manager, the Scheduling/Payroll Supervisor supports and executes daily operations of the scheduling, timekeeping, and payroll functions. The Scheduling/Payroll Supervisor is responsible for creating work schedules within the parameters of the collective bargaining agreement, overseeing employees’ work schedules and time records, as well as providing directions and guidance to schedulers/timekeepers/managers.

Requirements

• Bachelor’s degree in human resources management, business administration, or a related field.
• Seven (7) combined years of job scheduling, payroll, and time keeping experience with a minimum of 3 years in a supervisory position.
• High School diploma or equivalent, with a minimum of ten (10) combined years of job scheduling, payroll, and time keeping experience with a minimum of 3 years in a supervisory position.
• Minimum of 7 years’ combined experience in job scheduling systems (i.e. Kronos, UKG, eTime) and/HCM applications (such as Workday, ADP Enterprise, Oracle, SuccessFactors).
• Strong knowledge of HR practices, labor laws, regulations, scheduling, and payroll timekeeping process.
• Must be proficient with Microsoft Office Suite (Excel, Word, and PowerPoint).

Nice To Haves

• Experience in Workforce Software application.
• Experience in Workday Human Resources Information System.
• Scheduling experience in a 24/7 union manufacturing operations environment.

Responsibilities

• Lead and supervise refinery’s payroll process, scheduling, and time keeping functions.
• Manage semi-monthly and bi-weekly payroll processing and transactions, including timekeeping, retroactive adjustments, and disability payment off-set submission, in an accurate and timely manner.
• Review schedules and time keeping & absence data in the Workforce Management System for hourly population, to ensure data is complete and without errors before exporting data for payroll process.
• Correct errors and make necessary adjustments on scheduling and timekeeping system as needed.
• Work in partnership with refinery Scheduler/Timekeepers, Operations, Maintenance, and Quality Assurance team to create, develop, and manage work schedules for hourly employees in accordance with collective bargaining agreement (CBA) to ensure optimal staffing levels and coverage.
• Manage Scheduler/Timekeepers’ daily workflow and performance.
• Provide guidance and resolutions to the Schedulers/Timekeepers on unique situations.
• Serve as backup for Scheduler/Timekeeper as needed.
• Audit payroll transactions including time clock punches, retroactive adjustments, submission of supplied disability (STD/SDI) benefits off-sets, and other special payroll entries.
• Provide monthly overtime report to stakeholders.
• Coordinate with Workforce Management support team and Corporate payroll team to research and resolve payroll transaction or system issues.
• Lead, supervise and provide guidance on the development of Payroll Procedures Manual and Timekeeping & Scheduling Procedures Manual.
• Create procedure manuals to include step by step guidelines, processes & procedures, roles and responsibilities for the primary and back up Scheduling/Payroll Supervisor and Scheduler/Timekeeper.
• Lead and/or assist with internal and external audit-related requests (payroll, SOX, 401(k) audit, Pension Plan audit, etc.), scheduling/timekeeping system testing, and other ad-hoc projects as needed.
• Conduct training on scheduling and timekeeping policy, procedures in accordance with governing rules, regulations, and CBA.
• Provide troubleshooting & support for scheduling & timekeeping system users.

Benefits

• 401(k) plan with company match.
• Pension Plan.
• Medical, dental, vision plans and Flexible Spending Accounts.
• Life insurance, short- and long-term disability.
• Paid Time Off, Paid Parental Leave and tuition reimbursement.
• Additional voluntary benefits are offered at group discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees