Scheduling Coordinator (Part-Time) Weekends

UHS•Washington, DC

13d•Onsite

About The Position

The Psychiatric Institute of Washington provides comprehensive behavioral healthcare for children, adolescents, adults, and senior adults suffering from mental health and addictive illnesses. PIW is a 130 bed, short-term, acute care hospital offering inpatient, partial and intensive outpatient hospitalization, as well as specialized treatment programs for chemical dependency. PIW has an excellent reputation as an innovative hospital with caring, dedicated staff, experienced in the delivery of behavioral healthcare. Situated in the safe, historical Tenleytown neighborhood, PIW is one mile from the Tenleytown Metro stop and within walking distance to local cafes and restaurants. Position Summary: The scheduling clerk/coordinator works closely with the Chief Nursing Officer (CNO)/Director Nursing (DON) in coordinating the schedule for all shifts for nurses and techs.

Requirements

Education: High school diploma or GED required. Bachelor’s Degree preferred.
Experience: Two years’ experience in scheduling in Behavioral health; scheduling management experience preferred
Work is fairly sedentary, some standing and walking about office to perform duties. Requires reaching, handling, and fingering in regard to keyboarding, writing, using telephone and other office equipment and performing routine office duties. Near-visual acuity and accommodation to read written and/or typed material, copy operate fax machine, and the like. Visual acumen to transfer information from one source to another accurately and to work at a computer terminal for moderate period of time. Verbal skills and hearing ability sufficient for telephone coverage and dealing with clients, co-workers, staff and visitors. Must be able to bend, stoop, lift up to 20 lbs (boxes, manuals, printers, monitor, etc), carry, and push and pull items when required in carrying out the duties of this position.

Nice To Haves

Bachelor’s Degree preferred.
scheduling management experience preferred

Responsibilities

Provides a broad range of tracking and reporting including, yet not limited to, incremental overtime, overtime, productivity, tardiness, per diem requirements, leaving early, call out requirements and coordinating these reports with Direct Supervisor and Human Resources as necessary for corrective action, coaching and education.
Work with Nurse Managers, Supervisors and units to observe acuity and needs ongoing in order to make needed changes with Director of Nursing’s approval.
Develop relationships with supervisors as to processes, reporting and data provision to most effectively staff from shift to shift but to also allow for up to the date data with regards to needs, barriers, variance approvals, staffing and/or unit concerns, etc.
Completion of staffing with an eye towards overtime reduction (with particular lens for individual staff overtime), variance avoidance and onsite observation of acuity, admission times, etc.
Daily tracking of all variances and EPOBs, including those created by 1:1, tardiness, leaving early as well as approved variances and work with Nurse Managers regarding same to improve in all areas.