Scheduling Coordinator - Staffing
About The Position
We are seeking a Scheduling Coordinator - Staffing , sometimes referred to as a Clinical Staffing Coordinator or Clinical Scheduling Coordinator. The Scheduling Coordinator - Staffing supports hospital departments by developing and maintaining schedules in collaboration with the CNO and leadership, ensuring staffing levels align with patient care needs, labor agreements, and hospital policy. Scheduling & Staffing Coordinator manage daily staffing adjustments in real time, coordinate with leadership on staffing forecasts, and participate in position control meetings to optimize coverage and cost-effectiveness. Additionally, Staffing & Scheduling Coordinator oversee agency staffing processes, including candidate review, compliance, and invoice reconciliation, while working to reduce reliance on supplemental labor.
Requirements
- High School Diploma or equivalent required.
- Experience and proficiency with Microsoft Office applications required.
- Strong interpersonal communication skills required.
- Experience in healthcare preferred, preferably in an acute care setting.
- Ability to excel in a fast-paced environment
Responsibilities
- Create, update, and manage schedules for Nursing Administration and other clinical and non-clinical staff, coordinating time-off requests, shift exchanges, and availability to maintain seamless 24/7 coverage
- Monitor patient census levels and acuity throughout the day to adjust staffing levels appropriately, reassign staff across units, and respond quickly to call-outs or unexpected absences to maintain safe patient care
- Ensure schedules are compliant with hospital policies, union contracts, state labor laws, and credentialing standards so that all staff are working within their licensure and competency requirements
- Serve as a key liaison between nursing leadership and frontline staff, communicating staffing changes, identifying shortages, and notifying managers of overtime or additional coverage needs
- Maintain accurate and up-to-date records of staff hours, absences, overtime, and leave, collaborate closely with HR and payroll teams to ensure accuracy in timekeeping and pay processes
- Utilize workforce scheduling systems to create efficient staffing plans, generate reports, and support data-driven decision-making for staffing and scheduling
Benefits
- Health, dental, and vision insurance options
- Paid vacation, sick time and holidays
- Bereavement leave, FMLA and other leave options
- Employer 401K options
- Tuition reimbursement options
- Life, disability, and other insurance options
- Many other amazing benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
