Scheduling Coordinator - Scribe - GI Clinic - Full-Time

Mercy Cedar Rapids•Saint Paul, MN

About The Position

This position supports Mercy's philosophy of patient centered care by performing coordination activities related to patient scheduling and performing tasks and support functions under the supervision of a licensed nurse. Job Duties Places, receives and handles telephone communications with patients and staff courteously, accurately and timely Coordinates scheduling patients Handles various duties such as mailings, data entry, preparing data for information/procedural packets Organizes and prioritizes daily work effectively Navigates the electronic medical record efficiently, orders procedures and locates documentation as necessary Promotes a positive and professional image, collaborates with health team including physicians, nurses, and discharge patients Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries. Department Specific Duties Gastroenterology Clinic: Documents telephone encounters in the electronic medical record to communicate critical information to physicians and staff Completes data entry from procedural records in an accurate and timely fashion Utilizes computer systems to run requested reports for physicians, administration and quality initiatives Implements changes and assists with revisions on patient orders and requests Receives and directs visitors within the department as indicated Provides limited assistance during patient transfers Enters medication orders per the direction of the physician in the electronic medical record Reviews and updates procedural schedules daily Responds to real/potential problems based on urgency related to procedural schedule Refers conflicts and procedural questions to the Manager or Supervisor Prepares charts 2-3 days in advance Knowledge, Skills and Abilities Demonstrates exemplary customer service skills both verbally and non-verbally in person and on the phone Coordinates scheduling of patients for overdue screening service Works as effective team member by participating in morning huddles, team meetings, remote and on-site learning Handles multiple priorities in a distracting environment Ability to work in close proximity to others Manages anger/fear/hostility

Requirements

Two years health care/clinical, customer service and/or secretarial experience preferred
Strong computer skills required
High School Diploma or equivalent required
American Heart Association Basic Cardiac Life Support (BCLS) required within 6 months of hire. Not required in Patient Access department.

Nice To Haves

Medical Assisting Diploma, or Associate of Applied Science Degree preferred
Medical Terminology strongly preferred

Responsibilities

Places, receives and handles telephone communications with patients and staff courteously, accurately and timely
Coordinates scheduling patients
Handles various duties such as mailings, data entry, preparing data for information/procedural packets
Organizes and prioritizes daily work effectively
Navigates the electronic medical record efficiently, orders procedures and locates documentation as necessary
Promotes a positive and professional image, collaborates with health team including physicians, nurses, and discharge patients
Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.
Documents telephone encounters in the electronic medical record to communicate critical information to physicians and staff
Completes data entry from procedural records in an accurate and timely fashion
Utilizes computer systems to run requested reports for physicians, administration and quality initiatives
Implements changes and assists with revisions on patient orders and requests
Receives and directs visitors within the department as indicated
Provides limited assistance during patient transfers
Enters medication orders per the direction of the physician in the electronic medical record
Reviews and updates procedural schedules daily
Responds to real/potential problems based on urgency related to procedural schedule
Refers conflicts and procedural questions to the Manager or Supervisor
Prepares charts 2-3 days in advance
Demonstrates exemplary customer service skills both verbally and non-verbally in person and on the phone
Coordinates scheduling of patients for overdue screening service
Works as effective team member by participating in morning huddles, team meetings, remote and on-site learning
Handles multiple priorities in a distracting environment
Ability to work in close proximity to others
Manages anger/fear/hostility