Scheduling Assistant

Lahlouh•Blue Ash, OH

9d•Onsite

About The Position

Lahlouh’s business model is built on solving end-to-end supply chain problems, not simply processing transactional print orders. Lahlouh is a partner that focuses on developing collaborative, comprehensive solutions that endeavor to meet all the communication needs of our clients’ dynamic and evolving marketplaces. Lahlouh's mission is to provide the highest quality, most cost-effective business communications solutions available. Core capabilities include: Sheet-fed offset print Fulfillment / Distribution Logistics Dynamic digital print Packaging Design Mailing Marketing promotions Full-service bindery and assembly Promotions Online Solutions Position: Scheduling Assistant Reports to: Vice President of Operations FLSA Status: Non - Exempt Department: Scheduling Location/Shift: Blue Ash, OH / Split Shift Essential Function: The Scheduling Assistant will work with Scheduling, Production Management, Sales Representative, Customer, and Production in a team environment to provide in-house support for client-based administrative functions. They serve as a key support role to the primary Production Scheduler and is responsible for assisting in maintaining accurate scheduling data, system updates, and production visibility across Offset Press/POD/Bindery/Finishing/Direct Mail/Assembly departments. Coordinating closely with Purchasing/Planning/Shipping and Fulfillment.

Requirements

Strong knowledge of MS Office Software and adapt to learning new programs (PACE, Veracore, etc.)
Ability to prioritize daily workload with a strong sense of urgency in a fast-paced environment
Dependable and self-driven and proactive in identifying issues
Flexibility with schedule (may need to work late hours depending on production activity)
High attention to detail and accuracy when updating systems and reports
Positive, solution-oriented approach
Excellent communication skills with ability to collaborate across departments
Working knowledge of PC platforms
Working knowledge of applicable modules and reports of current MIS/ERP Solution(s)
Working knowledge of Excel, Word, PDF Reader, computer navigation, internet browsing, etc.
Ability to generate, interpret, and communicate operational reports and KPIs
High school graduate/GED

Responsibilities

Works closely with the primary Scheduler to support daily scheduling operations and production planning activities
Assist in maintaining accurate production schedules within the ERP/MIS system and scheduling boards
Collaborate with Scheduler to implement system updates and adjustments that reflect real-time production conditions
Support the documentation and communication of manual scheduling changes when operational adjustments are required
Help ensure commitments made to sales and internal departments align with production capacity and established lead times
Maintain consistent communication with Scheduler regarding schedule updates, priority changes, and potential conflicts
Assist in monitoring production timelines and identifying risks that could impact delivery commitments
Support the preparation and review of scheduling reports, daily metrics, and KPI’s related to production flow and lead times
Provide an additional layer of oversight to help maintain scheduling accuracy and operational visibility
Work collaboratively with internal departments to ensure alignment between scheduling priorities and operational execution
Perform other duties as required