Scheduling and Events Coordinator

Teq • Huntington Station, NY

13d

About The Position

Teq is a leading Educational Technology company providing products, instructional and technical services and support nationally to the K-12 marketplace. Teq employs over 115 employees and is based in our Huntington Station, NY with a presence in 20 states in the U.S. Our mission is to empower schools with a unique blend of expert service, cutting-edge products, and unparalleled support, fostering creativity and passion in the 21st-century learning environment. We have been serving the educational community since 1972. The company offers a uniquely innovative approach to selling relevant solutions to schools we call “the complete thought”.

We are seeking a highly organized and versatile Scheduling and Event Coordinator to manage our technical service logistics and end-to-end event production. This role requires a unique blend of logistical precision—optimizing service routes and technician schedules—and creative project management for high-impact tradeshows and special events. You will be the central hub connecting our customers, sales team, and field technicians.

Requirements

• 1–2 years of experience in an office environment, logistics, or event management.
• Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook).
• Strong writing, proofreading, and verbal communication skills with a high level of professionalism.
• Ability to manage multiple projects and work assignments from various staff members simultaneously.
• An enthusiastic professional who enjoys building relationships with both internal teams and external customers.
• High expectations for quality, excellent follow-through, and the ability to exercise tact and diplomacy under pressure.
• A positive attitude with the flexibility to work in a fast-paced, evolving environment and the initiative to adapt to new procedures.

Nice To Haves

• Experience with SAP, HubSpot CRM, or SMART products is a significant plus.

Responsibilities

• Service Coordination: Schedule service calls, site surveys, installations, and deliveries.
• Route Optimization: Strategically plan delivery and service routes to ensure maximum resource utilization.
• Technical Oversight: Review orders and service requests to ensure field technicians and delivery teams have the necessary details and equipment.
• Internal Liaison: Collaborate daily with Sales, Warehouse, Field Service, and Technical Support departments.
• Customer Relations: Provide professional, timely responses to customer inquiries via phone and email.
• Tradeshow Management: Coordinate all logistics including vendor contract negotiations, registration paperwork, hotel/travel arrangements, and payment processing.
• Technical Production: Coordinate with AV and technical resources to ensure equipment is tested, delivered, and supported; manage on-site setup and teardown.
• Marketing Collaboration: Partner with the Marketing team on pre-event campaigns, signage design, program printing, and promotional giveaways.
• Special Event Coordination: Negotiate contracts for event spaces; manage food, beverage, décor, and supply orders to meet quality standards.
• Financial & Lead Tracking: Manage event budgeting, process reimbursements/prizes, and track lead collection and post-event reporting.

Benefits

• Generous PTO and 15 paid holidays.
• Comprehensive insurance packages include medical, dental, vision, life, and disability.
• 401k savings plan with company match.
• Access to state-of-the-art facilities and resources.
• Regular training and professional development opportunities.
• A vibrant company culture with in-office perks like daily snacks for when you visit, holiday celebrations, sponsored lunches, discounted products, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed