Scheduler/Timekeeper

PBF Energy-posted about 2 months ago
$23 - $38/Yr
Full-time • Entry Level
Martinez, CA
1,001-5,000 employees
Petroleum and Coal Products Manufacturing
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PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities. We have an opportunity at our Martinez Refinery in California and are seeking a talented Scheduler/Timekeeper to join our team as a pivotal member that would play a key role here at PBF Energy. Under the general supervision of the Scheduling/Payroll Supervisor, the Scheduler/Timekeeper supports and executes daily operation of the scheduling and timekeeping functions. The Scheduler/Timekeeper is responsible for creating work schedules within the parameters of the collective bargaining agreement (CBA), monitor and administer employees' work schedules and time records, as well as providing directions and guidance to department team leaders.

  • Work in partnership with the Scheduling & Payroll Supervisor, Operations, Maintenance, and Quality Assurance team to create, develop, and manage work schedules for employees in accordance with collective bargaining agreement (CBA) to ensure optimal staffing levels and coverage.
  • Administer work schedules and timekeeping functions for all hourly employees in accordance with collective bargaining agreements (CBA).
  • Proactively anticipate additional requests from Team Leaders or employees on changes to weekly schedule (e.g., training, various absence types, overtime, etc.)
  • Correct errors and make adjustments on scheduling and timekeeping system as needed.
  • Work closely with Team Leaders/Supervisors to ensure pay coding (upgrade, special assignment) is correct in advance of payroll processing.
  • Track and maintain Operator's Temporary Shift Team Leader and/or Special Assignments.
  • Assist with refinery attendance policy and provide attendance report as requested.
  • Validate supporting documentation for all absences and required training.
  • Validate supporting documentation and required Supervisor approvals for all overtime and shift swap.
  • Monitor approvals and provide payroll deadline reminders.
  • Create and Maintain Vacation Scheduling Database.
  • Resolve issues for employees regarding scheduling processes and procedures.
  • Compile and distribute Equalization Report for daily overtime for overtime callouts.
  • Review and process employee's overtime availability.
  • Review and update employee's status (Not Qualified, Vacation, Sick, Special Assignment, step-up).
  • Process vacation change requests and ensure proper documentation is obtained in accordance with CBA.
  • Principal contact for training on policy, procedures, and practices pertaining to scheduling, time clock usage, time sheets, overtime, and time off, etc.
  • High School diploma or equivalent.
  • Required 3+ years of recent job scheduling and 1+ years of timekeeping experience.
  • Familiarity with workforce management applications, with Job/Advanced scheduling functionality.
  • Effective communication skills, both written and verbal, with a focus on teamwork and collaboration.
  • Must be proficient with Microsoft Office Suite (Excel, Word, and PowerPoint).
  • Candidate must have active TWIC card or be able to obtain a TWIC card. Information can be found at https://www.tsa.gov/for-industry/twic
  • ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED
  • FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS
  • Associate's degree
  • Experience in Workforce Scheduling or Advanced Scheduling applications.
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  • Advanced scheduling experience in a 24/7 union manufacturing operations environment.
  • Experience in Workday Human Resources Information System.
  • 401(k) plan with company match
  • Pension Plan
  • Medical, dental, vision plans and Flexible Spending Accounts
  • Life insurance, short- and long-term disability
  • Paid Time Off, Paid Parental Leave and tuition reimbursement
  • Additional voluntary benefits are offered at group discounts.
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