Scheduler (Per Diem, Weekends)

Care New England Health System • Warwick, RI

186d

About The Position

Join us at the VNA of Care New England, and help bring care home. As a Scheduler, you'll play a vital role in supporting patients and clinical staff by managing and coordinating visit schedules for our Hospice, Home Care, and Rehab teams. You'll work closely with Clinical Managers and field staff to ensure all care is timely, accurate, and in compliance with agency policies and state regulations.

Requirements

• High school diploma or equivalent (required)
• Associates degree in Secretarial Science or completion of a secretarial school program (preferred)
• Minimum 2 years of secretarial experience, preferably in a medical setting
• Strong proficiency in office and clerical procedures, including typing, filing, telephone and communication skills, photocopying and fax operations
• Experience with a variety of software systems, PCs, and database tools
• Strong attention to detail, time management, and multitasking skills

Responsibilities

• Creating and maintaining staff and patient schedules across service lines
• Assigning visits such as admissions, discharges, and revisits to appropriate clinicians
• Verifying schedules and coordinating with Clinical Managers and field staff
• Triaging incoming communication (calls, messages, faxes) related to scheduling
• Handling sensitive hospice assignments including timely coordination for end-of-life care
• Communicating scheduling issues, changes, and conflicts promptly to staff and managers
• Preparing daily and weekly scheduling reports and capacity planning documents
• Ensuring all documentation and follow-ups are completed accurately and on time
• Inputting calendars for new and current staff annually
• Processing medical supply orders for Hospice on weekends and holidays as directed
• Running EC reports and managing weekend on-call scheduling tasks
• Supporting special projects and department tasks as assigned

Benefits

• A vital, behind-the-scenes role in patient-centered care
• Supportive team environment and collaborative culture
• Opportunities to grow within a respected healthcare organization
• Generous sign-on bonuses for eligible applicants
• Flexible scheduling and cross-functional exposure
• Training and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees