Scheduler (Interview Coordinator) - SCHR 26-03600

NavitasPartners•Bolingbrook, IL

17h•Hybrid

About The Position

We are seeking a highly organized and service-oriented Interview Coordinator to support a corporate recruiting team. This role is responsible for managing interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and internal stakeholders in a fast-paced environment.

Requirements

1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
Experience working in a fast-paced, high-volume environment
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and adapt to changing needs
High level of professionalism and customer service orientation

Nice To Haves

Experience with applicant tracking systems (e.g., iCIMS)
Proficiency in Microsoft Outlook and Microsoft Teams

Responsibilities

Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
Partner with recruiters, hiring managers, and HR partners to align on interview plans and logistics
Manage high-volume scheduling with accuracy, efficiency, and attention to detail
Serve as the primary point of contact for candidates throughout the interview process
Prepare and distribute interview confirmations, agendas, and related materials
Maintain accurate candidate and interview data within the applicant tracking system (iCIMS)
Troubleshoot scheduling conflicts and proactively resolve issues
Coordinate panel interviews and support debrief sessions
Ensure compliance with internal processes and data accuracy standards
Identify opportunities to improve scheduling workflows and enhance candidate experience