Scheduler/Executive Assistant - Office of the Speaker (House of Representatives)

NCGA Careers•Raleigh, NC

29d•$45,000 - $60,000

About The Position

The Scheduler/Executive Assistant for the House of Representatives Speaker’s office is a public-facing role with responsibilities focused on maintaining the House Speaker’s official schedule, serving as a liaison to office visitors, and assisting with front office operations. The position requires a high level of organization, personal discretion, and initiative as well as strong written and verbal communication, multi-tasking, and interpersonal skills. Work is performed independently and checked for accuracy and conformance with proper procedures. The position is an at-will position and is not subject to the State Human Resources Act.

Requirements

Common sense.
Strong character and the ability to make ethical, morally-sound decisions.
Sense of humor and perspective, and ability to take constructive criticism.
Outstanding written and oral communication skills.
Ability to learn quickly, think strategically and creatively, and multi-task in an extremely fast-paced environment.
Willingness to be professionally extroverted and outgoing.
Ability to maintain confidentiality and to handle politically sensitive work.
Temperament to communicate with a variety of personalities in a courteous and professional manner.
Knowledge of the legislative process and state government.
Ability to work independently, organize and analyze materials, and prioritize tasks.
Some college to bachelor’s degree.
Flexibility to work some nights and weekends, as needed, while the Senate is in session.

Nice To Haves

Preference will be given to applicants with legislative or executive assistant experience.

Responsibilities

Work closely with the House Speaker and Chief of Staff to coordinate the Speaker’s short-term and long-term schedule.
Maintain a high level of confidentiality and personal discretion in the performance of job duties.
Prepare detailed daily itineraries for the House Speaker, including relevant contacts and event/meeting locations.
Project weekly and monthly scheduling obligations for the House Speaker.
Manage all scheduling requests from legislators, constituents, media, lobbyists, and staff on behalf of the House Speaker.
Review and respond to invitations, either by written correspondence or telephone call.
Ensure the House Speaker is fully prepared with necessary materials in advance of events/meetings by coordinating with participants and/or appropriate staff.
Maintain files related to invitations, notes, correspondence, and travel.
Coordinate with state agency liaisons to fulfill constituent requests.
As needed, greet and assist visitors to the House Speaker’s office.
As needed, answer and screen telephone calls for the House Speaker’ office. Refer or return calls as requested.
Maintain office supplies and equipment for the front office. Place service requests whenever office equipment is malfunctioning.
Perform these and other duties as assigned with a high degree of skill, attention to detail, and independence.
Report directly to the Chief of Staff.