Schedule Coordinator - Kissimmee, FL

Bath Concepts Independent Dealers•Kissimmee, FL

20d

About The Position

We are a leading contracting company known for our exceptional quality, professionalism, and dedication to meeting project timelines and client expectations. As we continue to grow, we are seeking a highly organized and proactive Scheduler to join our dynamic team. This is a key role that ensures smooth project coordination, timely labor assignments, and exceptional customer service. The Scheduler is responsible for coordinating the scheduling of crews, communicating with customers and project managers, managing vendor relations, and maintaining internal systems for project tracking and billing. This role plays a critical part in ensuring our projects are completed efficiently and on time.

Requirements

Proven experience in construction scheduling, preferably within the painting industry
Excellent organizational and communication skills
Proficient in Microsoft Office Suite, QuickBooks, and scheduling software
Ability to read and interpret blueprints and scopes of work
Strong problem-solving skills and attention to detail
Comfortable with multitasking and adjusting schedules in a fast-paced environment
Experience managing subcontracted labor and vendor relations

Responsibilities

Coordinate with customers and internal project managers regarding project readiness and schedules
Attend project and pre-bid meetings when necessary
Ensure Field Supervisors are reporting job completions for billing approval
Approve internal and subcontractor payments
Create and manage spreadsheets, forms, QuickBooks POs, and memorized transactions
Review project documentation including blueprints, scope of work, and specifications
Work within scheduling platforms like Supply Pro, Jobber, and other builder-specific systems
Network to build relationships and secure new contracts
Assign and balance both internal and subcontractor labor according to skill sets and project requirements
Recruit, interview, and onboard new subcontracted labor while maintaining an active pipeline for future needs
Collaborate with Field Supervisors to ensure proper training and crew alignment
Reassign labor or adjust schedules when project status changes
Ensure scheduling complies with internal processes, including PO verification
Maintain daily communication with field supervisors regarding project progress and materials
Cross-train with co-schedulers to ensure coverage during absences