Scanning Operator

City of New York • New York, NY

436d

About The Position

The Scanning Operator position within the Bureau of Vital Statistics at the NYC Department of Health and Mental Hygiene involves managing and improving records and information management processes. The role focuses on scanning, organizing, and maintaining vital records, ensuring quality control, and coordinating workflow processes to enhance efficiency in handling vital event data.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience, including one year of administrative supervisory experience.
• A four-year high school diploma or its educational equivalent and five years of satisfactory full-time progressively responsible clerical/administrative experience, including one year of administrative supervisory experience.

Responsibilities

• Identify areas for improvement in Records and Information Management processes.
• Coordinate and prepare document imaging events, including scanning and organizing records.
• Maintain quality controls for electronic and paper-based information management.
• Provide guidance and assistance related to Records Management projects and operations.
• Develop routine production reports for scanning and production activities.
• Process records and information, including sorting, coding, and filing data.
• Coordinate workflow processes and ensure document scanning standards are followed.
• Manage the retrieval and processing of sealed documents from vaults as needed.
• Access and manage security paper for certificate printing, ensuring compliance with protocols.
• Test IT system fixes and report outcomes to IT and leadership.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED