Sample Coordinator/Design Assistant

Vida Shoes International • New York, NY

15h • $45,000 - $60,000

About The Position

Since 1973, Vida Shoes International has been committed to becoming a global leader in the footwear industry. We are dedicated to designing, producing and marketing quality branded footwear using our expansive international resources. Our wealth of knowledge stems from the diversity of brands and successful products we have produced year after year. We are seeking an organized and proactive Sample Coordinator to manage our product sample inventory, with the opportunity to grow into a Designer role. The ideal candidate will oversee the intake, tracking, and distribution of samples, while maintaining organization and supporting both the sales and creative teams.

Requirements

• Experience: 1–3 years of experience in sample management, inventory management, or a fashion/creative production environment.
• Skills: Highly organized with exceptional attention to detail. Proficient in Microsoft Office (Excel), Photoshop and Illustrator.
• Communication: Strong interpersonal skills for communicating with vendors and internal departments.
• Bachelor degree in design or related design experience.
• Ability to research market trends and competitive shopping.

Nice To Haves

• Hand sketching ability a plus.

Responsibilities

• Sample Tracking & Management: Receive, unpack, catalog, and track all incoming product samples, maintaining a detailed, up-to-date logbook or inventory system.
• Showroom Support: Prepare, organize, and maintain the showroom for buyer appointments, sales meetings, or marketing photo shoots.
• Confirmation and TOP’s- Responsible for confirmation processing and TOP approvals.
• Cross-functional Collaboration: Partner with sales, marketing, and design teams to ensure they have the necessary samples for production, marketing, and sales meetings.
• Sketch, CAD work, and creating specs and tech packs for the manufacturing team overseas
• Create and manage seasonal brand line sheets
• Assist designers with Spec sheets and sketch requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level