Sam Rayburn Library and Museum Administrative Assistant

University of Texas at Austin • Bonham, TX

3d • $24,000 • Onsite

About The Position

Assist museum staff with payment processing, group tours and special event functions at Sam Rayburn Library and Museum.

Requirements

• High school diploma or GED.
• At least 3 years of clerical experience with a high school diploma/GED, or at least 1 year of clerical experience at the Administrative Assistant level with a Bachelor’s degree.
• Direct experience as the in-person, first point of contact, with internal and external customers.
• Demonstrated ability to communicate effectively in person, on the phone, and in writing.
• Demonstrated strong organizational and analytical skills with attention to detail and resourcefulness.
• Demonstrated ability to work independently as well as part of a team.
• Demonstrated ability to handle multiple tasks/projects, to work under pressure, and meet deadlines with a high level of accuracy.
• Outstanding data entry and problem-solving skills.
• Commitment to great customer service.
• Familiarity with Excel and Microsoft Office suite.
• Friendly demeanor and positive attitude.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor’s degree in business or other relevant degree program.
• Working knowledge of University of Texas financial and administrative systems including DEFINE, Point Plus, FRMS, CCART, Request Form System, UT Box, UT Market, etc.
• More than the required number of years of experience.
• Experience working in higher education within a service-oriented unit.

Responsibilities

• Prepare payment vouchers, cash receipt vouchers, procard log and other covering documents affecting transfer of funds.
• Check for correctness and completeness of invoices and statements.
• Work with museum staff to search for vendors, solicit bids and create purchase orders for work at the museum.
• Purchase office supplies and needed cleaning supplies for the museum.
• Assist museum staff with group tours and special guests visiting the museum along with special functions at the museum.
• Correspond with patrons requesting information concerning Sam Rayburn and other related subjects.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees