Sales Systems Administrator /Sales Coordinator

Hyatt • Park City, UT

87d

About The Position

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest 'ski beaches' in the world. The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms, 55 residences and 22 suites with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area. Hyatt is a place where high expectations aren't just met - they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture. The Sales Systems Administration/Sales Coordinator is an individual whose responsibilities include maintaining the sales systems, preparing reports and analysis, as well as providing support to the Area Director of Sales & Marketing and Sales Managers. Highly organized, detail-oriented, analytically minded, and good oral and written communication skills are of utmost importance. The Sales Systems Administrator has to manage confidential payroll, hotel and associate information, so the ability to monitor private information is a must. If you are a team player and looking for advancement in sales and/or catering, this position is a good start to a fulfilling career with Hyatt.

Requirements

• A true desire to satisfy the needs of others in a fast-paced environment.
• Refined verbal and written communication skills.
• Must have basic hospitality industry knowledge.
• Must be able to work independently and confidently.
• At least one year of sales/catering experience is a plus.
• Must be able to establish professional relationships within the hotel and manage confidential information.
• Strengths must include knowledge of PowerPoint, Excel, and Word programs.

Responsibilities

• Maintain Sales files in an organized fashion and as per specified standards.
• Answer phones; qualify incoming inquiry calls and ensure all inquiries are dealt with accurately, timely, and in a professional manner.
• Assist managers on creative projects including proposals, contracts, special events, VIP arrivals, site inspections, etc.
• Maintain timely and effective paper flow and communication within the department and to other departments.
• Assist guests and clients with small changes requests and complete needed paperwork for Manager.
• Monitor/Order office supplies and sales collateral.
• Organize in-house deliveries, amenities, welcome letters, transportation schedules, etc. as needed.
• Maintain organization of office files and entries into Envision system on a daily basis.
• Assist in coordinating client needs and client events.
• Represent themselves and the hotel with the highest level of integrity and professionalism, a service-focused approach, and a caring, sincere attitude at all times.
• Exhibit a positive and involved team attitude to all hotel departments and maintain open communication with all coworkers for the best overall performance of the hotel.
• Attend different department meetings in order to ensure proper execution and contract details are added.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation